This is a fixed term, part time vacancy available for six (6) months with the possibility of extension for up to three (3) months and/or permanency, subject to business requirements.

About the role

The Coordinator Volunteer Programs is a unique role within Western Australian prisons as this position coordinates all aspects of volunteering at Boronia Pre-release Centre for Women. There is no similar position to the Coordinator Volunteer programs within any other Western Australian prison as it is intrinsically linked to Boronia’s unique philosophy and guiding principles.

Volunteers are an essential component in realizing the Centre’s goal of successfully preparing women in custody for integration into the community. This integration is a critical function of Boronia and involves establishing links with the community and other organisations to provide opportunities for direct participation by volunteers and community members in Boronia’s re-integration activities.

The Coordinator Volunteer Programs is responsible for planning, developing, and cultivating Boronia’s volunteer network to build volunteer capacity for the Centre. The Coordinator Volunteer Programs works closely with staff to develop and implement volunteer activities and processes that support and enhance the Centre’s activities. Further, the Coordinator Volunteer Programs recruits, screens, orientates, arranges training and matches volunteers appropriately to programs, events and activities. The role must keep accurate records of volunteers and volunteer time in line with the Department’s Volunteer Management Policy and Procedure and always consider the operational requirements of the facility. 

Suitability Requirements

Through the recruitment process, we will be looking for a candidate who can demonstrate skills, experience and attributes in relation to the following Job Related Requirements:

Shapes and Manage Strategy – The ability to; understand the reasons for decisions and how they are related to their work, understand the work environment and identify issues that may impact own achievement and contributes to team planning, draw on information from a range of sources and to use common sense to analyse what information is important, anticipate issues that could impact on tasks and identify risks and uncertainties in procedures and tasks are all important for this role.

Achieve Results – The ability to; monitor, progress against performance expectations to ensure deadlines are met, communicate outcomes to supervisor, apply and develop capabilities to meet performance expectations, demonstrate knowledge of new programs, products or services relevant to the position, work to agreed priorities, outcomes and resources and be responsive to changes in requirements are fundamental to this role.

Builds Productive Relationships – The capacity to; build and maintain relationships with team members, other teams, colleagues and clients, share information with team members, seek input from others, contribute to team discussions and ensure that others are kept informed, maintain an awareness of personalities, motivations and diverse qualities, treat people with respect and courtesy and an ability to act on constructive feedback.

Exemplifies Personal Integrity and Self-Awareness – An ability to; listen when own ideas are challenged, provide accurate advice to colleagues and clients and to check and confirm the accuracy of information prior to release, take responsibility for mistakes and learn from them, acknowledge when in the wrong, seek advice and assistance from colleagues and supervisor when uncertain. Engage with risk by providing accurate information, seeking guidance when required and reporting potential risk issues to supervisor.

Eligibility

To be eligible for appointment to permanent positions in the West Australian Public Sector you must be an Australian citizen or have permanent resident status in Australia.

Benefits and opportunities

• Flexible working arrangements.
• Career pathway opportunities.
• Learning and development opportunity programs.
• Health and wellbeing programs including Fitness passport providing a wide range of gym, pool, and fitness Centre discounts available for employees and their families.
• Private health insurance discounts up to 9% for funds such as Bupa (7%), HBF (8%) and Medibank (9%).
• Access to free counselling for employees and their immediate families through the Department’s EAP.
• Access to on-site gym.
• Highly accessible with frequent bus and train connections.
• Currently there is free onsite parking.

Check out the attached Applicant Information Pack to find out other benefits of working for Justice.

Application process

How to apply

Please ensure you review the attached Job Description Form (JDF) for further information about the requirements of the position. This information will assist you with the preparation of your application.

We require you to submit:

1. A comprehensive Resume / Curriculum Vitae, that clearly outlines your transferable skills, experience and highlights your key achievements.
2. A statement of no more than three (3) pages addressing all the Suitability Requirements listed in the section above. Please provide examples to support your claims, within the context of the Role Specific Responsibilities as stated on the attached JDF. The application will be deemed incomplete in the absence of detailed examples to support your claims.
3. Contact details of two (2) recent work referees, one (1) of whom should be your current or most recent supervisor where possible.

All the Suitability Requirements listed in the section above will be assessed at a later stage in the process.

Subsequent Vacancies

Applicants found suitable but not recommended for this vacancy, may be considered for subsequent similar vacancies for a period of twelve (12) months, in accordance with section 7d of the Commissioner’s Instructions No.48 – Recruitment, Selection and Appointment to Permanent Vacancies, and section 9d of the Commissioner Instructions 49 - Recruitment, Selection and Appointment to Fixed Term Vacancies. Permanent, fixed term, full time and part time appointments may be offered in the Perth Metropolitan area during this period.

For Further Job Related Information

If you would like further information regarding the vacancy, please contact Susan Andrews, Manager Family and Community Services on (08) 9212 3503 for a confidential discussion.

Equity and Diversity

The Department of Justice is committed to building a diverse, inclusive and accessible workplace that reflects the community we serve. We strongly encourage applications from people of all backgrounds and experiences. 

Aboriginal and Torres Strait Islander applicants can access support by following this link. 

Reasonable adjustments are available throughout the recruitment process. For a confidential discussion about support or adjustments, please contact the person listed above or email workforcediversity@justice.wa.gov.au.

Submitting your application

To submit your application, click the “Apply for Job” button at the bottom of this advertisement.

Please ensure you allow sufficient time to submit your application, as late applications will not be accepted.

If you are having difficulty submitting your online application, please telephone RAMS Helpdesk ramshelpdesk@bigredsky.com on 1300 733 056 for assistance.

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The Department of Justice has introduced a smoke-free policy, which has been fully implemented across all women’s prisons and the Academy, with all other prison sites to follow.