This is a permanent full-time position commencing ASAP
Our Branch
Statewide Services provides the services and supports required by schools to enable student achievement, with a focus on those students and schools that need it most. While it primarily exists to support schools, it also has an important system-facing role supporting strategy and policy development.
Systems Services and Responses is part of the Service Design and Support directorate which provides the shared functions and support needed to provide better services to schools. System Services and Reponses provide coordination across corporate services and system responses for Statewide Services including supporting facilities planning and management of the Statewide Services Centre based in Padbury.
Visit education.wa.edu.au to find out more information about the Department of Education.
The Role
We are seeking a highly organised and customer-focused Administrative Assistant to provide high-level clerical and administrative support within Statewide Services. In this role, you will contribute to the effective delivery of services, projects and programs by supporting business operations and engaging with a range of internal and external stakeholders.
This role is often the first point of contact for Statewide Services and plays a key role in reception and incoming communications and enquires. Suitable applicants will demonstrate a strong customer service focus and the ability to engage professionally and effectively with a broad range of stakeholders. You will have good organisational skills with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
The successful applicant will provide broad administrative and business operations support including undertaking basic research, managing calendars and resource booking systems, assisting with data entry and service management processes and using advanced features in Microsoft products to prepare documents, spreadsheets, and reports.
You will monitor and manage branch electronic mailboxes and prepare, process and allocate incoming and outgoing correspondence including actioning routine matters or escalating requests as suitable, ensuring correspondence and records management protocols are followed. You may be required to support day to day business operations such as meeting and event support including preparing and distributing meeting agendas and minutes.
You will support budget management and financial administration through accounts processing, purchase card reconciliations and expenditure monitoring.
Our ideal candidate will ideally be proactive, adaptable and able to work both independently and collaboratively within a team environment. #LinkedIn
Professional Benefits
We are conveniently located in Padbury and our employees enjoy a range of benefits which include:
- 12% employer contributed superannuation.
- Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements.
- Generous leave entitlements including annual, personal, long service and parental leave.
- Professional development opportunities and study leave/assistance.
- Access to salary packaging (in accordance with relevant industrial instruments).
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Julie Bassett, Manager System Services and Responses on (08) 9402 6280 or by emailing julie.bassett2@education.wa.edu.au
We are committed to building the leadership capability of our people (Building Leadership Impact).
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
- A four (4) page statement addressing the following selection criteria as outlined in the attached JDF:
- Demonstrated experience with Microsoft Office suite in clerical and general administrative duties, including advanced word processing skills and proficiency with spreadsheets and databases and experience using an electronic records management system.
- Demonstrated good written, oral communication and interpersonal skills with the ability to liaise effectively with a wide range of individuals and provide customer-focussed services.
- Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
- Demonstrated initiative and good organisational skills with the ability to meet competing priorities in a fast-paced business environment.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: DOE1045792
Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Friday 17 July 2026
