We are seeking to establish a pool of Administrative Assistants for permanent and fixed term, full-time and part-time vacancies which may arise during the 2026 school year and up to the end of Term 2, 2027. Appointments may be offered at any time for vacancies that commence during this period.
Instrumental Music School Services (IMSS) provides quality teaching, diverse, stimulating performance and enrichment opportunities, supporting every instrumental music student to realise their full potential.
IMSS collaborates with nearly 500 public schools across Western Australia to enhance students' musical education through practical music-making. Our holistic approach emphasises individual growth and group collaboration, offering a structured curriculum in a variety of instrumental disciplines, including Brass, Classical Guitar, Contemporary Guitar and Bass, Percussion, Strings, Voice, and Woodwind. Students develop creativity, expression, and technical proficiency through weekly lessons and ensemble opportunities.
We believe in integrating music education with the broader school curriculum, enriching academic experiences through artistic development. Our program provides numerous enrichment opportunities, including performances, workshops, and festivals, fostering collaboration and a sense of community among students. Guided by our motto, "Engage Inspire Create", we are dedicated to nurturing a vibrant musical culture and enhancing the cultural fabric of Western Australia.
Find out more about our school by visiting www.education.wa.edu.au/instrumental-music or Schools Online
The Role
Suitable applicants will provide clerical and administrative support to the school executive and work unit, contributing to the effective day-to-day operations of the school.
The role includes supporting a range of administrative processes such as managing correspondence and emails, maintaining filing systems, preparing routine reports, and collecting and organising information to assist with planning and decision-making.
Applicants should assist with financial and administrative tasks including processing payments, supporting purchasing and procurement activities, and assisting with basic financial reporting and documentation.
The role also supports school systems and databases, ensuring information is accurately entered, updated and maintained in accordance with Department policies and procedures.
Suitable applicants would prepare and distribute meeting documentation, including agendas and minutes, and follow up on routine actions as required, providing clerical support to the school executive and, where applicable, school boards or committees.
Applicants will assist with travel arrangements and provide general administrative support across a range of school activities and projects.
The role includes providing a high standard of customer service, including responding to telephone and visitor enquiries, liaising with staff, students, parents and the wider community, and supporting reception as required.
Suitable applicants will ideally use initiative to resolve routine matters, apply Department policies and procedures, and contribute to the efficient operation of the school.
We are seeking applicants who ideally display:
- Sound organisational skills and the ability to manage competing priorities
- Clear and coherent written and verbal communication skills
- The ability to work both independently and collaboratively as part of a team
- A professional and responsive approach to customer service
- Attention to detail and accuracy when handling information and data
- Self-awareness and the ability to reflect on work practices and performance
- A willingness to learn, develop and adapt in a dynamic work environment
- A positive approach to teamwork, contributing to a supportive and respectful workplace culture
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Jeremy Pitt, Manager Corporate Services on (08) 9338 9500 or jeremy.pitt@education.wa.edu.au
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- obtain a valid Working With Children Check before you start; and
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV outlining your employment history and professional learning summary relevant to this position
- A two (2) page statement addressing the following selection criteria as outlined in the attached JDF
- Demonstrated experience in clerical and general administrative duties.
- Demonstrated experience in purchasing, processing of account for payments and monitoring expenditure for a work unit.
- Demonstrated sound written, verbal and interpersonal communication skills with the ability to liaise effectively with officers at all levels.
- Demonstrated well developed keyboarding and computer skills, including a working knowledge of databases, spreadsheets, word processing and experience using an electronic records management system.
- Demonstrated sound organisational skills, including the ability to use initiative and work independently and as part of a team.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: SS/SS1032282
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Monday, 18 May 2026
