This is a permanent full-time position commencing February 2026
We are seeking a highly skilled and proactive Executive Support Officer to provide exceptional administrative and executive support to the Program Management Office, working in a dynamic and fast-paced environment. This pivotal role demands a professional with demonstrated expertise in high-level administration, outstanding interpersonal and communication skills, and the ability to manage complex tasks with precision and discretion.
The Enterprise Governance and Partnerships Division drives high performance at a system level by providing senior leaders with visibility and assurance of system performance and improvement initiatives and confidence in the management of key external partnerships. We do this by:
- ensuring strategic responses and projects are delivered within expectations underpinned by quality project and program management methodologies
- improving oversight of high-level strategic priorities and projects through increased visibility and quality assurance
- aligning governance standards to the strategic significance and complexity of initiatives
- supporting evidence-based decision making through effective use of intelligence and data
- developing and maintaining effective partnerships to support strategic alignment and positive relationships both within and external to the Department, including with higher and international education stakeholders.
The Program Management Office drives and provides oversight of responses and initiatives that facilitate the delivery of the Department’s strategic intent and prepare the Department for the future. We do this by initiating, managing, and monitoring projects of strategic importance using project management methodologies to underpin collaboration, standardisation, and the on time, on budget delivery of key project metrics.
The Role
The successful candidate will ideally have an understanding of project management methodologies and be adept at coordinating formal correspondence, providing high level secretariate and administrative support, while also applying sound record management practices in a program management office. If you thrive on solving problems, managing competing priorities, and liaising confidently with internal and external stakeholders, we invite you to bring your initiative and professionalism to our team.
The Executive Support Officer’s key responsibilities include scheduling appointments / meetings, handling enquiries, coordinating and tracking correspondence, maintaining data sets for reporting and manages administrative arrangements for the program management office.
The successful applicant should be comfortable liaising with senior staff across the department and other agencies. The position requires attention to detail and the ability to be agile and responsive to competing deadlines. It is highly desirable that applicants have experience with HP TRIM or similar records management software, Sensei project management and the Microsoft 365 suite of applications including TEAMS.
Professional Benefits
We are conveniently located in East Perth and our employees enjoy a range of benefits which include:
- 12% employer contributed superannuation.
- Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements.
- Generous leave entitlements including annual, personal, long service and parental leave.
- Professional development opportunities and study leave/assistance.
- Access to salary packaging (in accordance with relevant industrial instruments).
- Enjoy easy access to public transport with the Claisebrook train station just a 5-minute walk away or, take advantage of the free Yellow Cat bus service that stops outside our building entrance. Additionally, various CPP parking locations are within walking distance.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Damian Lambert, Manager Enterprise Governance and Partnerships on (08) 9264 0044 or by emailing Damian.Lambert@education.wa.edu.au
We are committed to building the leadership capability of our people (Building Leadership Impact).
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to three (3) ages outlining your employment history and professional learning summary relevant to this position
- A maximum three (3) page statement addressing the following selection criteria as outlined in the attached JDF:
1. Demonstrated sound administration and organisational skills with considerable experience in the delivery of administration support services, including the ability to provide executive support to Directors and senior managers.
3. Demonstrated sound written skills with the ability to prepare correspondence, minutes and briefing notes.
4. Demonstrated sound research, conceptual, analytical and problem-solving skills with the ability to use initiative to identify priorities and meet conflicting timelines.
Shortlisted applicants will have their skills and experiences in relation to the remaining selection criteria assessed in the further stages of the recruitment process
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: DOE1015139
Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Wednesday, 24 December 2025.
