This is a fixed term 6-month full-time position, with the possibility of extension and/or permanency commencing ASAP
We are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and executive support to the Executive Director in a dynamic and fast-paced environment. This pivotal role demands a professional with demonstrated expertise in high-level administration, outstanding interpersonal and communication skills, and the ability to manage complex tasks with precision and discretion.
The Enterprise Governance and Partnerships Division drives high performance at a system level by providing senior leaders with visibility and assurance of system performance and improvement initiatives and confidence in the management of key external partnerships. We do this by:
- ensuring strategic responses and projects are delivered within expectations underpinned by quality project and program management methodologies
- improving oversight of high-level strategic priorities and projects through increased visibility and quality assurance
- aligning governance standards to the strategic significance and complexity of initiatives
- supporting evidence-based decision making through effective use of intelligence and data
- developing and maintaining effective partnerships to support strategic alignment and positive relationships both within and external to the Department, including with higher and international education stakeholders.
The Role
The successful candidate will be adept at coordinating formal correspondence, briefing notes, and Ministerial responses, while also applying sound financial management practices. If you thrive on solving problems, managing competing priorities, and liaising confidently with internal and external stakeholders, we invite you to bring your initiative and professionalism to our team.
The Executive Assistant’s key responsibilities include scheduling appointments, handling enquiries, coordinating and tracking correspondence, maintaining data sets for reporting and manages travel and accommodation arrangements, overseeing the Executive Director’s budget – including payments, corporate card reconciliations, and travel expenditure.
The successful applicant will be comfortable liaising with senior staff across the department and other agencies including the Minister’s Office. The position requires attention to detail and the ability to be agile and responsive to competing deadlines. It is highly desirable that applicants have experience with HP TRIM or similar records management software and the Microsoft 365 suite of applications including TEAMS.
Professional Benefits
We are conveniently located in East Perth and our employees enjoy a range of benefits which include:
- 12% employer contributed superannuation.
- Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements
- Generous leave entitlements including annual, personal, long service and parental leave
- Professional development opportunities and study leave/assistance
- Access to salary packaging (in accordance with relevant industrial instruments)
- Enjoy easy access to public transport with the Claisebrook train station just a 5-minute walk away or, take advantage of the free Yellow Cat bus service that stops outside our building entrance. Additionally, various CPP parking locations are within walking distance.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Milanna Heberle Executive Director (08) 9264 5772 or by emailing Milanna.Heberle@education.wa.edu.au
We are committed to building the leadership capability of our people (Building Leadership Impact).
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to 3 pages outlining your employment history, qualifications and professional learning summary relevant to this position
- Up to a 3 page statement addressing the following selection criteria as outlined in the attached JDF, demonstrating the outcomes of an example relevant to the role:
1. Demonstrated considerable knowledge and experience in the delivery of high-level administration support services, including the ability to provide executive support to senior managers
4. Demonstrated sound financial management skills with the ability to interpret, report and apply financial practices and procedures
5. Demonstrated sound research, conceptual, analytical and problem-solving skillswith the ability to use initiative to identify priorities and meet conflicting timelines.
The remaining criteria 2 and 3 will be assessed at the interview.
In line with the expectation of personal integrity, please disclose if and how Artificial Intelligence has been used in the writing of the requested documents.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: DOE1012161
Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Monday, 8 December 2025
