We are seeking to establish a pool of School Officers for permanent and fixed term, full-time and part-time vacancies which may arise during the 2026 school year and up to the end of Term 4, 2027. Appointments may be offered at any time for vacancies that commence during this period.
Jilbup Primary School (PS) is situated in Hammond Park and is a new school which opened in 2024. At Jilbup PS, we offer a diverse teaching and learning program for students in Kindergarten to Year 6 (K-6), including a Specialised Learning Program (SLP) for Students with Autism. The Program supports the individual needs of students with autism spectrum disorder (ASD) from K-6. The program targets students who do not have an intellectual disability with a focus on year level academic engagement and achievement, organisational skills, social cognition development, positive peer relationships and emotional self-regulation.
Find out more about our school by visiting www.jilbupps.wa.edu.au or Schools Online.
The Role
As a School Officer, you will be the first point of contact in our busy front office and play a vital role in ensuring the smooth and professional operation of Jilbup PS. You will work closely with the Manager Corporate Services and school leadership to provide high-quality administrative and financial support across a range of school functions. This includes greeting visitors and responding to enquiries with professionalism and warmth, helping to create a welcoming environment for students, families, and staff. You will be the face of the school, ideally displaying a courteous and confident telephone manner and maintaining strong relationships with internal and external stakeholders. You should have strong organisational skills and attention to detail to ensure these operational systems run smoothly and securely.
Key responsibilities may include:
- Accurate data-entry
- Maintaining student attendance records
- Entering payments into RM Billing
- Filing
- General word processing tasks
- Preparing and distributing Connect and Compass notices
- Assisting with medical documentation and first aid records
- Supporting the administration of student health information
- Updating medical resources and start of year processes
- Overseeing the key registry
- Maintaining relief staff files
- Coordinating maintenance requests and repairs across the school
- Assisting with the management of therapist appointments
- Support the administration team in keeping school databases and management systems accurate and up to date
The role ideally requires strong organisational skills and attention to detail to ensure these operational systems run smoothly and securely.
We are ideally seeking highly efficient, self-motivated individuals who thrive in a collaborative team setting and contributes positively to school culture. Suitable applicants will ideally display strong attention to detail, the ability to meet deadlines in a fast-paced environment, and a commitment to confidentiality and professionalism. A good working knowledge of Student Information System (SIS), Compass, and confidence using digital platforms is highly regarded. Applicants with strong verbal and written communication skills, along with experience in applying customer service principles and practices are highly encouraged to apply.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Shiralee Harvey, Manager Corporate Services, on (08) 6174 1455 or emailing Shiralee.Harvey@education.wa.edu.au .
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- obtain a valid Working With Children Check before you start; and
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
- A three (3) statement addressing the following selection criteria as outlined in the attached JDF
- Demonstrated experience in providing general office administrative support with ability to organise and prioritise tasks effectively.
- Demonstrated ability to use computers and a range of application software packages, particularly databases, spreadsheets and word processing.
- Demonstrated good verbal and written communication skills, including application of customer service principles and practices.
- Demonstrated good interpersonal skills and ability to work in a team environment.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: IPS/SS1012244
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Friday, 12 December 2025
