This is a twelve (12) month fixed term, full-time position commencing Term 3, 2025 with possible extension (24 months).
At John Forrest Secondary College (SC) education is a shared vision and commitment to fostering exceptional learning experiences for students and staff. We offer a comprehensive range of educational pathways that cater to diverse student needs and aspirations. These include delivery of endorsed programs, Australian Tertiary Admission Rank, General and Vocational Education and Training courses. Together with our co-curricular activities and clubs, this provides staff and students with opportunities to pursue and lead in their areas of passion and interest.
Our college community values education and thrives on diversity, valuing and celebrating the unique strengths of each individual. This foundation of inclusivity creates a culture of achievement and success where every member is supported and encouraged to excel.
Find out more about our school by visiting johnforrest.wa.edu.au or Schools Online.
The Role
The successful applicant will assist in providing administrative support to the College Executive team. You would be responsible for managing incoming calls, queries, appointments, emails and schedules for the Principal, Executive Team and College Board; preparing and distributing internal and external correspondence; and preparing documents such as reports and newsletters in accordance with the college's branding policy and Department of Education’s (DOE) guidelines. Under the direction of the relevant executive member, the successful candidate would administer the operation of internal and external databases and information systems, including booking systems for interviews, resources and equipment.
The successful applicant would ideally be calm and organised, exercise discretion and ensure confidentiality of communications and records. Applicants with a thorough understanding and experience implementing DOE’s policies and guidelines for the retention and disposal of records will be highly regarded. You will ideally have experience in an executive support role and be proficient in the use of MS Office suite. The successful applicant will ideally have experience with programs such as Student Information System (SIS), Professional Learning Information Systems (PLIS), Compass, online subject selection and parent interview programs and Recruitment Advertising Management System (RAMS) or transferable computer skills in similar programs with a preparedness to train and upskill quickly.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Alicia Denman, Manager Corporate Services, on (08) 9473 4016 or by emailing alicia.denman@education.wa.edu.au.
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- obtain a valid Working With Children Check before you start; and
- consent to a National Criminal History Check with the Department's Screening Unit.
Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one (1) being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position.
- A three (3) page statement addressing the following selection criteria as outlined in the attached JDF.
- Demonstrated well developed knowledge and experience in administrative and clerical functions.
- Demonstrated effective written, verbal and interpersonal communication skills, including the ability to exercise confidentiality and liaise with individuals at all levels.
- Demonstrated sound keyboarding and computer skills, including a working knowledge of word processing, databases, spreadsheets and information technology systems.
- Demonstrated initiative and good organisational skills with the ability to prioritise and finalise tasks with minimal supervision, solve problems and work as part of a team.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: IPS/SS972622
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Monday, 16 June 2025.
