This is a permanent full-time position commencing May 2025
The Examinations, Certification and Testing (ECT) Directorate oversees the logistics of key assessments in Western Australia, including ATAR exams, ESTs, NAPLAN, and OLNA. It develops online exam structures, supports moderation and measurement in Years 11 and 12, and ensures data integrity, timely reporting, and strong communication between schools and the Authority.
The Role
In this role, you will support the coordination of key examination processes by maintaining accurate records, processing payments and invoices, and assisting with the preparation of examination timetables. You will also be involved in the recruitment and payment of casual staff, help collate data for annual reporting, and prepare a range of confidential correspondence and reports.
Your responsibilities will include managing and monitoring administrative systems to support examination and certification processes, coordinating the production and despatch of exam materials, and ensuring the timely submission of data from schools and other providers. You will liaise with internal and external stakeholders, assist with venue bookings and meeting logistics, and ensure compliance with recordkeeping requirements.
Professional Benefits
We are conveniently located in Cannington and our employees enjoy a range of benefits which include:
- 11.5% employer contributed superannuation, increasing to 12% by July 2025.
- Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements
- Generous leave entitlements including annual, personal, long service and parental leave
- Professional development opportunities and study leave/assistance
- Access to salary packaging (in accordance with relevant industrial instruments)
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Barclay Jones, Manager, Examination Logistics ECT on (08) 9273 6309 or emailing Barclay.Jones@scsa.wa.edu.au
We are committed to building the leadership capability of our people (Building Leadership Impact).
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- consent to a National Criminal History Check with the Department's Screening Unit.
- obtain or hold a current Working with Children Check
More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- A four (4) page statement addressing the following selection criteria as outlined in the attached JDF:
- Demonstrated ability to work independently, organise and prioritise the management of workload to meet deadlines.
- Demonstrated proficiency in advanced word processing and excel skills and experience with other components of Microsoft Office, including PowerPoint.
- Demonstrated conceptual and analytical skills that identify, clarify and analyse problems and generate appropriate strategies to address them.
- Demonstrated highly developed oral and written communication and interpersonal skills, including the capacity to negotiate effectively with relevant parties at all levels.
- Demonstrated ability to manage, maintain and manipulate data and provide reports in established database programs.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: DOE966887
Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Monday, 05 May 2025
