This is a twelve (12) month fixed term, part-time (0.6FTE) position commencing July 2025 with possible extension (12 months) and/or permanency
The Ministerial Services branch acts as the key link between the Department and Ministers, managing Ministerial correspondence, briefing notes, and Parliamentary and Cabinet processes.
The Role
In this role, you will provide professional support to the Manager through research, analysis, and oversight of ministerial business activities, ensuring projects and priority tasks are effectively delivered. When required, you will play a key role in managing the Ministerial Tracking System (MTS), including workflow hierarchies, testing, and updates, while also supporting the development of new functionalities in collaboration with Solutions Development and Maintenance. A critical aspect of the role involves developing resources, delivering training on MTS and ministerial processes, and maintaining accurate and up-to-date content on the Department’s intranet platforms.
As the Senior Ministerial Officer, you will work closely with internal and external stakeholders to ensure the delivery of timely, high-quality documentation and advice to the Ministers. You will oversee the coordination of Ministerial correspondence, Cabinet submissions, Parliamentary questions, briefings, and reporting requirements, including support for Parliamentary estimates and the Department’s annual report. The role includes performance management and support of direct reports, managing workflow in staff absences, monitoring leave balances, and contributing to recruitment and induction processes.
Professional Benefits
We are conveniently located in East Perth and our employees enjoy a range of benefits which include:
- 11.5% employer contributed superannuation, increasing to 12% by July 2025.
- Flexible working arrangements are genuinely considered in the context of business needs, including working from home and flexible working hours
- Generous leave entitlements including annual, personal, long service and parental leave
- Professional development opportunities and study leave/assistance
- Access to salary packaging (in accordance with relevant industrial instruments)
- Enjoy easy access to public transport with the Claisebrook train station just a 5-minute walk away or take advantage of the free Yellow Cat bus service that stops outside our building entrance. Additionally, various CPP parking locations are within walking distance.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Alison Walker, Manager Ministerial Services on (08) 9264 4296 or email alison.walker@education.wa.edu.au
We are committed to building the leadership capability of our people (Building Leadership Impact).
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- consent to a National Criminal History Check with the Department's Screening Unit.
More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- A two (2) page statement addressing the following selection criteria as outlined in the attached JDF:
1. Demonstrated substantial system-wide knowledge of policy and directions of the Department of Education.
2. Demonstrated highly developed skills leading, managing and facilitating a team and the ability to negotiate and consult with senior managers and executive members.
4. Demonstrated highly developed writing skills with the ability to facilitate high quality briefings, policy papers, speech notes, reports and general correspondence.
5. Demonstrated planning and organisation skills, and the ability to coordinate and deliver effective outcomes.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: DOE963938
Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Monday, 28 April 2025
