We are seeking to establish a pool of Executive Support Officers for permanent and fixed term, full-time and part-time vacancies which may arise during the 2025 school year. Appointments may be offered at any time for vacancies that commence during this period.
Hampton Senior High School (SHS) has a proud tradition in our local community as an innovative and supportive Independent Public School whose graduates are recognised for the strength of their character alongside the quality of their academic, sporting, cultural and community-minded performance. Our support staff work tirelessly to ensure teachers can focus on our goal to improve student outcomes, deliver engaging and relevant curriculum and provide pathways for success for every student.
Our school vision is for staff to be culturally responsive, high-impact educators who foster students’ aspiration, innovation, and achievement. Our school vision encourages students to:
- Aspire: to be the best they can be
- Innovate: to think strategically and explore new avenues to solutions
- Achieve: to successfully engage and perform in every aspect of their journey through secondary education
Find out more about our school by visiting hampton.wa.edu.au or Schools Online
The Role
The Executive Support Officer is responsible for coordinating the daily operations of the school's Executive team, providing administrative support to the principal and other members of the Executive team. This includes preparing and coordinating correspondence and reports, including school’s publications for the community, briefing notes, managing the Executive team's electronic calendar and schedule appointments. This role also manages incoming and outgoing enquiries, establishing, and maintaining effective communication networks with internal and external stakeholders, and maintaining a confidential electronic filing system as instructed by the principal.
In addition, the Executive Support Officer conducts research and assessments of issues for the Executive team, supports and assists the team with management of critical incidents and crisis response, develops supportive links between students, families, the school and other appropriate agencies in the community. Suitable applicants would actively participate in multidisciplinary team meetings and case conferences within the school and other agencies as appropriate and provide information and consultancy advice.
The Executive Support Officer will also assist the Executive team with undertaking event-related activities such as researching and booking event details, developing marketing plans and promotional materials, planning events, and ensuring safety and insurance requirements are met. In this role you could also manage teacher job vacancies and liaise with the school's Human Resource Officer and the Department Workforce Directorate regarding employment and recruitment matters. You would provide advice and source information for the school Executive team in relation to recruitment and employment.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Tracy Griffiths, Principal, on (08) 6235 7100 or tracy.griffiths@education.wa.edu.au
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- obtain a valid Working With Children Check before you start; and
- consent to a National Criminal History Check with the Department's Screening Unit.
Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
- A three to four (3-4) page statement addressing the following selection criteria as outlined in the attached JDF
- Demonstrated sound administration and organisational skills with considerable experience in the delivery of administration and executive support services, including the ability to identify priorities and manage conflicting timelines.
- Sound working knowledge and understanding of human resource and recruitment procedures and the Public Sector Standards.
- Demonstrated sound written, oral communication and interpersonal skills, including the ability to liaise effectively with senior positions, internal and external clients on a wide range of issues.
- Demonstrated sound research, conceptual, analytical and problem solving skills with the ability to identify issues and provide solutions.
- Demonstrated knowledge of the youth sector, particularly local organisations and services.
- Relevant experience in the use of personal computer software applications, including MS Word, Outlook and Excel, with the ability to produce system generated reports from computerised applications.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: IPS/SS946170
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Monday, 17 March 2025
