Suitable applicants from process DOE890337 need not reapply
Program Kaartdijin are seeking to establish a pool of Training Officers for fixed term, full-time vacancies which may arise during 2025 and up to the end of October 2025. Appointments may be offered at any time for vacancies that commence during this period.
Program Kaartdijin has been established to develop a functionally fit, technologically robust solution to replace the current School Information System (SISClassic) and include additional information capture and reportability. The Program focuses on providing short term solutions as well as a longer-term solution that meets the operational needs of schools and the reporting and management needs of the Department at large. The Program vision is to provide a contemporary administrative and finance solution connecting people, processes and systems for school communities now and into the future.
The new Kaartdijin Solution will replace the SISClassic suite of applications currently used in 800+ schools throughout Western Australia. The Department has contracted TechnologyOne as the provider of the core finance functionalities and Compass Education as the provider of the billing, student administration and school administration functionalities for schools.
The Program values are:
- Integrity in all we do
- Open and transparent communication
- Collaborative approach – Shared goals and objectives
- Commitment and cooperation
- Value all contributions
- Exceptional customer service
The Role
The Training and Support workstream within Program Kaartdijin has been established to support school users to transition from the current SISClassic suite of applications to the new Kaartdijin Solution. This will be through targeted professional learning sessions – including face-to-face training, WebEx, webinars and eLearning modules. Our training team is passionate about increasing school user adoption through activating and transferring prior knowledge of school management processes (including school administration, student administration, timetabling and financial management) to the new Kaartdijin Solution.
Training Officers will be responsible for developing and delivering course content – using their strong writing skills to interpret subject matter and prepare training materials as necessary. They will be responsible for completing ongoing research to identify relevant business processes, legislation, policy, and procedures and ensuring that training content maintains currency. Training Officers will deliver face to face training presentations to school principals, managers corporate services, teachers, school officers and other end users as necessary.
Working collaboratively with the Training and Support Team Leads and other Training Officers, successful applicants will manage a coordinated and systemic approach to professional learning in one or more of the below workstreams:
- Schools: Student enrolments, school/staff management, attendance, events management, transfer activities, pastoral care practices and timetabling
- Finance: Purchasing and payables, asset and resource management, billing and accounts receivable, ledger maintenance and reporting
We are seeking applications from staff who can facilitate and present engaging professional learning sessions. Successful applicants will deliver engaging and relevant training to school users, and as such, knowledge of school administration practices will be highly regarded.
Please be aware that this position may require frequent travel to both metropolitan and regional schools and education regional offices across Western Australia.
Professional Benefits
We are conveniently located in East Perth and Atwell and our employees enjoy a range of benefits which include:
- 11.5% employer contributed superannuation, increasing to 12% by July 2025.
- Generous leave entitlements including annual, personal, long service and parental leave
- Professional development opportunities and study leave/assistance
- Access to salary packaging (in accordance with relevant industrial instruments)
This role is co located across East Perth and Atwell College. A large proportion of the role requires work out of Atwell College.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Jennifer McAuliffe, Manager Training and Support - Program Kaartdijin on (08) 9264 4883 or by emailing jennifer.mcauliffe@education.wa.edu.au
We are committed to building the leadership capability of our people (Building Leadership Impact).
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- consent to a National Criminal History Check with the Department's Screening Unit.
More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
- A two (2) page statement addressing the below question, which has been formulated in conjunction with the work-related requirements (selection criteria):
As Training Officer, you will be leading the delivery of the Kaartdijin Solution training program to all Western Australian schools. Please outline your skills and experience in prioritising work, supporting staff with administration software and management processes as well as targeting your communication to meet diverse customer needs.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: DOE955453
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Friday, 21 March 2025
