System Services and Responses are seeking to establish a pool of Executive Support Officers for permanent and fixed term, full-time and part-time vacancies which may arise during 2025 and up to the end of January, 2026. Appointments may be offered at any time for vacancies that commence during this period.
Statewide Services provides the services and supports required by schools to enable student achievement, with a focus on those students and schools that need it most. It encompasses both school and system-facing service delivery. While it primarily exists to support schools, it also has an important system-facing role supporting strategy and policy development.
Service Design and Support provides the shared functions and support needed to provide better services to schools. It also coordinates, implements and supports programs, initiatives, and special projects. Its purpose is to provide strategy, policy and program oversight and operational support to Statewide Services.
The Role
As an Executive Support Officer, you will provide high-level administrative support and coordination to, ensure the efficient coordination of day-to-day operations. This includes managing and coordination of correspondence and briefing notes, and responses.
Your role will also involve:
- acting as the key point of contact within Statewide Services
- liaising with a diverse range of internal and external stakeholders
- ensuring the effective management of confidential and time sensitive enquiries which require appropriate referral and timely responses
- communicating effectively including in writing, and drafting related correspondence
- reporting and monitoring relevant system data related to the divisions system response activity
- conducting minor research and investigations into matters related to Statewide Services
- managing and adjusting information systems to facilitate accurate records and reporting
- initiating, establishing and monitoring office systems and databases
- administering and monitoring of budgets where requested, including the payment of accounts, monitoring of corporate card and travel expenditure.
- organise meetings and workshops as required
- undertaking minor project work to assist with progressing priority issues.
Working collaboratively across teams and business units, you will play an essential part in delivering integrated services to schools and the broader education system, ensuring engagement is culturally responsive and contextually appropriate.
Professional Benefits
We are conveniently located in Padbury and our employees enjoy a range of benefits which include:
- 11.5% employer contributed superannuation, increasing to 12% by July 2025.
- Consideration is given to flexible working hours, part-time arrangements and home-based work arrangements aligned to the Department of Education’s guidance
- Generous leave entitlements including annual, personal, long service and parental leave
- Professional development opportunities and study leave/assistance
- Access to salary packaging (in accordance with relevant industrial instruments)
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Ann Odgers, Manager System Services and Responses on (08) 9402 6280 or emailing Ann.Odgers@education.wa.edu.au
We are committed to building the leadership capability of our people (Building Leadership Impact).
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- consent to a National Criminal History Check with the Department's Screening Unit.
More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- A three (3) page statement addressing the following 5 selection criteria as outlined in the attached JDF:
- Demonstrated sound skills, knowledge and experience in the delivery of administration support services, including the ability to provide executive support to senior managers and administer and report on financial systems and budgets.
- Demonstrated sound verbal and interpersonal communication skills, including the ability to establish and maintain working relationships and liaise effectively with senior managers, officers from other agencies and members of the public.
- Demonstrated sound written communication skills, including the ability to prepare correspondence, minutes and briefing notes.
- Demonstrated initiative and sound organisational skills, including the ability to identify priorities and meet conflicting deadlines.
- Demonstrated sound research and problem-solving skills, including the ability to identify appropriate solutions.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: DOE949770
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Friday, 14 February 2025.
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