We are seeking to establish a pool of School Officers for permanent and fixed term, full-time and part-time vacancies which may arise during the 2025 school year. Appointments may be offered at any time for vacancies that commence during this period.
Bob Hawke College in Subiaco opened in February 2020 to more than 250 Year 7 students and is the first high density public secondary college in Western Australia.
We understand the importance of looking after the wellbeing of the whole child. Every student at our College will be well known and valued. Our pastoral care approach has been specifically designed to support young adults. Specialist staff provide students with individual support as well as health and wellbeing programs. All our teaching and essential services staff excel in their profession and inspire and motivate students, encouraging them to take responsibility for themselves, for others and for the world around them.
Find out more about our school by visiting bobhawkecollege.wa.edu.au or Schools Online
The Role
The School Officer role will provide a range of administrative duties in a growing and dynamic Secondary College. The successful applicant will ideally possess exceptional communication and organisational skills to effectively greet visitors and respond to enquiries or requests for information from students, parents, staff, and the community. As a College that utilises technology to enhance our service delivery, you will be operating a range of software packages particularly databases and word processing. Knowledge of the Student Information System (SIS) and attendance recording would be highly desirable.
As School Officer you will be the first point of contact for our College and will be responsible for providing effective and quality customer service, working collaboratively with the Essential Services team, Executive Leadership, our school community, and teaching staff. As the College grows you will have opportunities to learn all aspects of corporate services in schools and develop skills across the breadth of the criteria through a personalised development and growth strategy and varied role distribution.
The School Officer will play a critical role in ensuring the smooth financial operation of the school. This includes tasks such as undertaking account and GST coding, reconciling financial records and processing invoices. School Officers also assist with month-end procedures such as transporting receipts to the bank and maintaining data integrity. They will be responsible for collating figures for financial planning and budgeting, which will help the school make informed decisions about its resources.
In addition to financial management, the School Officer will also assist with the management of school assets. This includes overseeing the administration of out-of-hours use of school facilities, coordinating and negotiating maintenance and repairs, and maintaining key registers and security system codes. They will assist with the induction and support of administrative school support staff, by developing induction programs and materials and coordinating relief staff.
All staff at Bob Hawke College will have the following attributes: They will be able to display care; be curious about learning and about learners; be invested in the College and the community; have a sense of humour; and be reflective of themselves and their practice.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Nicole Cooper, Manager Corporate Services on 0419 041 449 or Nicole.Cooper@education.wa.edu.au
During the school holiday period, please contact Nicole Cooper on 0419 041 449.
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- obtain a valid Working With Children Check before you start; and
- consent to a National Criminal History Check with the Department's Screening Unit.
Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of one (1) page outlining your employment history and professional learning summary relevant to this position
- A three (3) statement addressing the following selection criteria as outlined in the attached JDF
- Demonstrated experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
- Demonstrated experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
- Demonstrated ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
- Demonstrated good verbal and written communication skills and experience in the application of customer service principles and practices.
- Demonstrated good interpersonal skills and ability to work unsupervised and in a team environment.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: IPS/SS944707
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Thursday, 16 January 2025
