About Us
The State Library of Western Australia plays a key role in empowering Western Australian individuals and communities, transforming their lives by connecting them to information and ideas. The State Library collects materials of international significance to capture, preserve and tell the stories of WA’s rich history. It also delivers a wide range of services, programs and events to inspire creativity, curiosity and support lifelong learning.
We are seeking experienced Events Coordinators to contribute to the delivery our live events program.
We are an equal opportunity employer committed to workplace equity and diversity. We value the unique diversity of experience that Aboriginal and Torres Strait Islander people, people with disability, people from culturally diverse backgrounds, members of our LGBTQIA+ community, women and youth bring to our workforce.
Reasonable Adjustment
We provide reasonable adjustments during the recruitment processes to allow people with a disability to participate effectively. Reasonable adjustments can also be made available to assist you in the job if you are successful in gaining employment.
You can let us know about any reasonable adjustment you may need.
Visit our website www.slwa.wa.gov.au for more information on the State Library and what we do.
Vacancy
We have a casual position available. Suitable applicants may be engaged on an ad-hoc, project by project, event needs basis as required until 02 December 2025.
Casual hours are based on event needs and can include work out of hours (evening or late night) and /or weekends.
The Role
The State Library of Western Australia is seeking an experienced Events Coordinators to join our team to coordinate the pre-production and on-the-day delivery of live events. This is a casual position where the successful applicants will be engaged on a project-by-project basis and would be well suited to a dynamic arts and culture worker who works across institutions, festivals or projects.
The State Library’s year-round public program includes exhibition openings, panel conversations, awards ceremonies and film screenings. These events are all designed to share the fascinating Western Australian stories in the State Library’s collection with the community in dynamic and engaging ways.
The Events Coordinator will manage all event pre-production, contracting, event planning and logistics. They will liaise with internal stakeholders and external contractors as well as coordinating post-event financial acquittals and payments. This position oversees bump-in and bump-out activities as well as providing site and stage management during events themselves.
For further details on the position and the Essential Work-Related Requirements you are encouraged to read the attached Job Description Form (JDF). You can also contact David Craddock, Manager Heritage and Engagement on (08) 9427 3178.
How to Apply
Select the 'Apply for Job’ button at the top / bottom of the screen. Your application should include:
- a current CV with the contact details of two work related referees
- a cover letter (maximum two pages) that details your experience, skills and abilities in relation to the Essential Work-Related Requirements listed below.
Role Specifics
- Substantial experience coordinating events
- Experience in site or stage managing free and ticketed public events and a familiarity with production, event documentation and event management principals.
Shapes and Manages Strategy
- Demonstrates high level project management skills and the ability to coordinate complex and time-critical events that align with the strategic direction of the State Library
Achieves Results
- Demonstrated strong organisation and problem-solving skills with the ability to work independently to meet tight deadline
Builds Productive Relationships
- Demonstrated experience working collaboratively with a large team of internal and external stakeholders
- Demonstrated relationship building skills with a diverse range of stakeholders
Please note the closing date and time and allow yourself enough time to apply online as lodgement is system generated. Late applications will not be accepted.
For technical difficulties while applying online, phone the helpline on 1300 733 056 (option 3) during business hours.
For tips on how to prepare your application visit: https://www.slwa.wa.gov.au/about-us/corporate/employment
Pre-Employment Integrity Checks
So the community can be confident in our staff and the services we provide to the community we carry out pre-employment integrity checks. As part of this process suitable candidates will be asked to provide:
- ID documents that prove their identity and any name changes.
- Documents that prove they are an Australian citizen or hold permanent residency (or hold a valid working visa covering the term of the fixed term contract).
- A National Police Clearance Certificate (no older than 6 months).
- Two referees (a line manager is preferred) that can verify their employment history, including their role and responsibilities, conduct, performance and reasons for leaving.
Depending on the role there may be additional checks, which include:
- Confirmation of educational qualifications and professional memberships applicable to the position with the issuing organisation.
- Working with Children Check for positions that involve child-related work.
