We are seeking to establish a pool of School Officers for permanent and fixed term, full-time and part-time vacancies which may arise during the 2025 school year and up to the end of Term 4, 2026. Appointments may be offered at any time for vacancies that commence during this period.
Bambara Primary School (PS) is an independent public school located in Padbury, providing excellence in education for students in Kindergarten to Year 6. Bambara Primary School has a strong focus on providing a high level of community support for our students, families and staff.
The Bambara school community works together in bringing to life our school motto, ‘Collaboration Excellence Lifelong-Learning’. The school has a strong belief that all staff and our school community have a role to play in providing our students with high-quality education.
At Bambara PS, the school officer role is varied as you will be the first point of contact for our students, families, staff, P&C, external stakeholders and community in general. The successful applicant will model excellent customer service, team work and be a welcoming front face of the school.
Find out more about our school by visiting bambaraps.wa.edu.au or Schools Online
The Role
As the school officer, you will work closely with the Manager Corporate Services to assist in the management of the school’s finances to meet Department of Education financial processes and reporting requirements. This includes tasks such as undertaking account and GST coding, reconciling financial records and processing invoices. The school officer also assists with month-end procedures, transporting receipts to the bank and maintaining data integrity. They will be responsible for collating figures for financial planning and budgeting, which will help the school make informed decisions about its resources.
In addition to this, the school officer will assist with processing relief staff payments, leave requests, and associated tasks in HRMIS as well as providing support with the induction of new staff and coordinating relief staff.
The school officer role also includes assisting with the management of the school’s assets and resources as well as assisting to coordinate stocktakes and maintaining asset and resource registers and insurance lists. The school officer provides assistance with breakdown and fault repairs, coordinating contractors and routine maintenance as well as maintaining key registers and security system codes.
This role also includes assisting to coordinate the replacement, purchase and leasing of ICT equipment as well as managing associated software, licenses and data management systems.
Suitable applicants will demonstrate excellent attention to detail, be highly organised, flexible and effectively manage their workload to meet deadlines as well as have the ability to multi-task and problem solve. It is essential that the school officer be self-motivated, show initiative and be able to work independently while maintaining open communication and be a proud member of our team and school community. The school officer should have a positive approach to the role and be motivated for continuous improvement and to learn new skills, as well as adapt to new processes and data bases when required.
In addition to this, the school officer will model effective customer service, interpersonal and communication skills to collaborate with the administration team, school staff, students, parents, the school community and P&C, contractors and the wider community.
Ideally, the school officer will have a sound knowledge of Student Information System (SIS) Integris, RM Billing, RM Finance, Asset Manager, YouAudit, HRMIS, Microsoft Office and Canva to complete their daily work.
The school officer role includes preparing correspondence, newsletter notices, flyers and invitations as well as updating digital and online platforms such as the school website, Connect and social media. The school officer role also includes public relations and marketing and being the central point of contact to distribute information to staff and the school community.
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Meegan Payne, Manager Corporate Services on 6206 2150 or meegan.payne@education.wa.edu.au
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- obtain a valid Working With Children Check before you start; and
- consent to a National Criminal History Check with the Department's Screening Unit.
Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- A statement up to a maximum of four (4) pages addressing the following selection criteria as outlined in the attached JDF
- Demonstrated experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
- Demonstrated experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
- Demonstrated ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
- Demonstrated good verbal and written communication skills and experience in the application of customer service principles and practices.
- Demonstrated good interpersonal skills and ability to work unsupervised and in a team environment.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: IPS/SS922647
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Wednesday, 6 November 2024
