Statewide Services are seeking to establish a pool of Administration Assistant’s for permanent and fixed term, full-time and part-time vacancies which may arise during 2024 and up to the end of October, 2025, Appointments may be offered at any time for vacancies that commence during this period at the Padbury, East Perth or Leederville worksites.
Statewide Services are looking for motivated Administration Assistants to join their team.
To be successful to this role you will ideally have excellent interpersonal and communication skills.
The Role
Suitable applicants will work within a team to undertake effect administration practices and processes in order to maintain high standards of work and meet required timelines. This will be achieved through:
- the use advanced features in Microsoft products to prepare documents, including brochures, spreadsheets, charts, and tables
- applying requirements of the Department of Education communication style guide monitoring workflows to ensure deadlines are met
- preparing and distribute agendas, taking of minutes and associated documents
- undertaking follow up action when required
- assisting managerial staff meet their financial, procurement and human resources responsibilities, including reconciling credit card expenditure, checking certification reports and invoices and monitoring expenditure.
Professional Benefits
- We are conveniently located in East Perth, Leederville or Padbury and our employees enjoy a range of benefits which include:
- 11.5% employer contributed superannuation, increasing to 12% by July 2025.
- Generous leave entitlements including annual, personal, long service and parental leave
- Professional development opportunities and study leave/assistance
- Access to salary packaging (in accordance with relevant industrial instruments)
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Ann Odgers, Principal Consultant on (08) 9402 6280 or emailing Ann.Odgers@education.wa.edu.au
We are committed to building the leadership capability of our people (Building Leadership Impact).
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- consent to a National Criminal History Check with the Department's Screening Unit.
More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
- A statement of up to four (4) pages addressing the following selection criteria as outlined in the attached JDF:
- Demonstrated experience with Microsoft Office suite in clerical and general administrative duties, including advanced word processing skills and proficiency with spreadsheets and databases and experience using an electronic records management system.
- Demonstrated good written, oral communication and interpersonal skills with the ability to liaise effectively with a wide range of individuals and provide customer-focussed services.
- Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
- Demonstrated initiative and good organisational skills with the ability to meet competing priorities in a fast-paced business environment.
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: DOE/917659
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Friday, 11 October 2024
Please note that Jobs WA will be unavailable from 5pm on Friday 27 September to 10pm on Sunday 29 September 2024 (AWST) due to scheduled maintenance. Applicants will not be able to submit job applications over the maintenance period.
