This is a permanent full-time position commencing November 2024.
The Pilbara Education Region is one of eight regions within the Western Australian Department of Education. The Pilbara Education Regional Education Office is located in Karratha. Educational Regional Offices provide information on local public school options, special programs and services such as school psychology, behaviour centres, home education and reporting students not attending school.
The Role
The successful applicant will provide administrative assistance to the Regional Office, including the preparation and delivery of correspondence, preparation and distribution of agendas and minutes of meetings and follow up on actions, where required. They will maintain an effective correspondence filing system for corporate information and records relating to projects, initiatives, committees and other branch activities.
Additionally, the Administrative Assistant will process incoming and outgoing correspondence, manage incoming phone calls and visitor enquiries, and assist with travel arrangements, including preparing travel documents, booking flights and accommodation. The successful applicant will have the opportunity to participate in a comprehensive handover with the current incumbent.
Professional Benefits
- 11.5% employer contributed superannuation, increasing to 12% by July 2025.
- Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements
- Generous leave entitlements including annual, personal, long service and parental leave
- Professional development opportunities and study leave/assistance
- Access to salary packaging (in accordance with relevant industrial instruments)
Want to know more?
Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).
For more information about this opportunity, please contact Ian Knapgate, Coordinator Regional Operations at Pilbara Education Region on 9185 0108 or by emailing ian.knapgate@education.wa.edu.au
Equity and Diversity
We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.
Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.
Eligibility
To work with us, you must:
- be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
- consent to a National Criminal History Check with the Department's Screening Unit.
- obtain or hold a current Working with Children Check as determined by the Director of Education
More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).
Application Instructions
Apply online in two easy steps:
Step 1: Select Apply for Job
Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.
Step 2: Attach your documents
Your application should include:
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- A three (3) page statement addressing the following selection criteria as outlined in the attached JDF:
- Demonstrated well developed knowledge and experience in administrative and clerical functions.
- Demonstrated well developed keyboarding and computer skills including a working knowledge of databases, spreadsheets and word processing.
- Demonstrated organisational skills with the ability to use initiative and work independently and as part of a team
- Demonstrated well developed verbal communication skills with the ability to liaise effectively with officers at all levels
- Demonstrated knowledge of and experience in account payments and monitoring expenditure for a work unit
It is recommended you have your attachments ready before selecting Apply for Job.
Your application must be received before the closing date and time. Late applications will not be accepted.
For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.
Advertised Vacancy Number: DOE910961
Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
The Department applies a four (4) day breach period to this selection process.
Applications close: 4.30pm (AWST) on Monday, 9 September 2024
