Advertised Vacancy Number: DOE865856
Appointment Pool
Program Kaartdijin is seeking to establish a pool of Training Officers for appointments to fixed term, full-time vacancies which may arise during 2023 and up to the end of October 2025. Appointments can be made from the pool at any time for commencements from 2023 up to the end of October 2025.
Professional Benefits
Working for the Department of Education attracts a range of attractive professional and personal benefits including:
- 11 percent employer contributions to superannuation
- More than 20 days of other leave, including sick leave and carers’ leave
The Branch
Program Kaartdijin has been established to develop a functionally fit, technologically robust solution to replace the current School Information System (SISClassic) and include additional information capture and reportability. The Program focuses on providing short term solutions as well as a longer-term solution that meets the operational needs of schools and the reporting and management needs of the Department at large. The Program vision is to provide a contemporary administrative and finance solution connecting people, processes and systems for school communities now and into the future.
The new Kaartdijin Solution will replace the SISClassic suite of applications currently used in 800+ schools throughout Western Australia. The Department has contracted TechnologyOne as the provider of the core finance functionalities and Compass Education as the provider of the billing, student administration and school administration functionalities for schools.
The Program values are:
- Integrity in all we do
- Open and transparent communication
- Collaborative approach – Shared goals and objectives
- Commitment and cooperation
- Value all contributions
- Exceptional customer service
We encourage all applicants with diverse professional experiences to apply.
The Role
The Training and Support workstream within Program Kaartdijin has been established to support school users to transition from the current SISClassic suite of applications to the new Kaartdijin Solution. This will be through targeted professional learning sessions – including face-to-face training, WebEx, webinars and eLearning modules. Our training team is passionate about increasing school user adoption through activating and transferring prior knowledge of school management processes (including school administration, student administration, timetabling and financial management) to the new Kaartdijin Solution.
Training Officers will be responsible for developing and delivering course content – using their strong writing skills to interpret subject matter and prepare training materials as necessary. They will be responsible for completing ongoing research to identify relevant business processes, legislation, policy, and procedures and ensuring that training content maintains currency. Training Officers will deliver face to face training presentations to school principals, managers corporate services, teachers, school officers and other end users as necessary. Using their excellent subject matter knowledge, Training Officers will also provide responsive assistance to schools during a hypercare support period.
Working collaboratively with the Training and Support Team Leads and other Training Officers, successful applicants will manage a coordinated and systemic approach to professional learning in one or more of the below workstreams:
- Schools: Student enrolments, school/staff management, attendance, events management, transfer activities, pastoral care practices and timetabling
- Finance: Purchasing and payables, asset and resource management, billing and accounts receivable, ledger maintenance and reporting
We are seeking applications from staff who have the ability to facilitate and present engaging professional learning sessions. Successful applicants will deliver engaging and relevant training to school users, and as such, knowledge of school administration practices will be highly regarded.
Please be aware that this position may require frequent travel to both metropolitan and regional schools and education regional offices across Western Australia.
Cultural Diversity
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Your application will be assessed against the selection criteria listed in the Job Description Form (JDF). Shortlisted applicants will have their skills and experiences in relation to the selection criteria assessed in the further stages of the recruitment process.
For a full outline of the role responsibilities and selection criteria, please refer to the JDF.
It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
All inquiries are welcomed
Please contact a member of the training team by phone or email:
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.
Your application should include:
- A one (1) page statement addressing the below question, which has been formulated in conjunction with the work-related requirements (selection criteria):
As Training Officer, you will be leading the delivery of the Kaartdijin Solution training program to all Western Australian schools. Please outline your skills and experience in prioritising work, supporting staff with administration software and management processes as well as targeting your communication to meet diverse customer needs.
- A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
Please note, suitable applicants may be considered for similar positions within the Program.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.
If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy
- complete the Department’s induction program within three months of commencement
- complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter
- complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement
- complete any training specific to this role required by Departmental policy
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Monday, 11 December 2023.
Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
