Advertised Vacancy Number: DOE863431
This is a three (3) month fixed term, full-time position with possible extension
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
Professional Benefits
Working for the Department of Education attracts a range of attractive professional and personal benefits including:
- 11 percent employer contributions to superannuation
- More than 20 days of other leave, including sick leave and carers’ leave.
The Role and our Branch
Financial Planning and Resourcing (FPR) is seeking a highly motivated Administrative Officer to join their team.
We encourage all applicants with diverse professional experiences to apply.
Reporting to the Director, you will provide administrative support to the management and staff of the Financial Planning and Resourcing directorate. To be suitable for this role, you will be proficient in Microsoft Word, Excel and PowerPoint, and will have experience in using electronic records management systems.
Part of the role will be maintaining an effective correspondence filing system for corporate information and preparing corporate documents in accordance with departmental protocols and style guides. Other responsibilities will include diary management, purchasing of goods and processing of accounts.
To succeed in this role, you will have good organisational and time management skills, as well as a professional, customer focussed and flexible approach when working with others.
Who are we?
We are responsible for key finance-related functions, including overall budget and resource management, cost and demand modelling, providing high-level strategic financial advice, school resourcing and financial management reporting.
Cultural Diversity
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Your written application will be assessed against the following Selection Criteria:
1. Demonstrated experience in clerical and general administrative duties.
2. Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
4. Demonstrated sound keyboarding and computer skills, including a working knowledge of databases, spreadsheets, word processing and experience using an electronic records management system.
Shortlisted applicants will have their skills and experiences in relation to the remaining selection criteria assessed in the further stages of the recruitment process. Remaining selection criteria can be found on the attached Job Description Form (JDF).
For a full outline of the role responsibilities and selection criteria, please refer to the JDF.
It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
All inquiries are welcomed
Please contact Tina Pritchard, Director – Financial Planning and Resourcing by telephoning (08) 9264 4915 or emailing tina.pritchard@education.wa.edu.au.
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.
Your application should include:
- A three (3) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
- A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.
If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy;
- complete the Department’s induction program within three months of commencement
- complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment and every three years thereafter.
- complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement; and
- complete any training specific to this role required by Departmental policy
- consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit prior to commencement of employment
- obtain or hold a current Working with Children Check if required
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Friday, 8 December 2023
Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
