Advertised Vacancy Number: IPS/SS824367
This is a permanent part-time (0.8FTE) position commencing Term 2, 2023
Greenfields Primary School (PS) is seeking an experienced, dedicated, and enthusiastic Level 1 School Officer to join our team. You should have a focus on teamwork, self-motivation and maintain effective customer relations. Ideally, you will also have strong customer service, interpersonal skills, oral and written communication skills and computer skills.
The School Officer provides assistance to the Manager Corporate Services in the delivery of school marketing, financial, physical, and human resources whilst upholding confidentiality and security of sensitive material. They will undertake reception duties including greeting visitors, answering the telephone and responding to routine enquiries and requests for information.
The successful applicant should have good interpersonal skills and the ability to establish and maintain positive, professional relationships with all members of the school community. They will ideally have strong organisational and time-management skills with the ability to prioritise tasks effectively. They should be proactive and able to deliver outcomes while working to deadlines in a sometimes challenging and fast paced environment.
Applicants with Information Communication and Technology skills and the ability to use a range of application software packages, with a working knowledge and experience of Integris, Billing, OutReach, Microsoft Word, Passtab, and Qrk! are highly regarded.
The School Officer will assist with the maintenance of school facilities, assets and resources including reporting faults, organising repairs and assisting with stock take. They will also support student-related activities such as maintaining student attendance records, generating routine reports and correspondence related to absenteeism and assisting with student enrolment procedures. Other duties will include operating and maintaining office equipment including monitoring and ordering office consumables, as well as providing direct administrative support for the Principal and administration team.
This is a unique and exciting opportunity to join a dynamic educational team with the vision ‘together we grow’ and ethos that reflects the area, the community and most importantly, the needs of our children.
You will ideally possess well developed interpersonal and organisational skills and be able to liaise with staff, students and the wider school. As you will be the first point of contact for everyone that comes into our Office, you should have a friendly and welcoming demeanour to represent the school. The successful applicant should have an understanding of the Greenfields PS context and the ability to build effective working relationships with staff, students and the school community.
The school is committed to developing a culture of ‘every student, every classroom, every day’ by engaging, consulting and working collaboratively with the school community to provide a learning environment that is positive and underpinned by a strong set of values. We continue to work with the local community to develop a vision to shape the direction of our school and reflect the uniqueness and diversity of our students. The successful applicant will be part of a team that builds a school culture that challenges, invigorates and extends young minds
Greenfields PS is an independent public school that opened in 1990 to service the suburb of Greenfields. The school has a strong sense of community engagement and aims to provide a dynamic learning environment that is positive, inclusive and underpinned by strong values.
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):
- Experience in providing general office administrative support with ability to organise and prioritise tasks effectively.
- Ability to use computers and a range of application software packages, particularly databases, spreadsheets and word processing.
- Good verbal and written communication skills, including application of customer service principles and practices.
- Good interpersonal skills and ability to work in a team environment
Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further information about Greenfields Primary School can be found by visiting greenfieldsps.wa.edu.au or Schools Online
Additional information about Independent Public Schools is also available here
For further job related information:
Please contact Tracey James, Manager Corporate Services, by telephoning (08) 9586 0600 or emailing tracey.james@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A three (3) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
Eligibility and training requirements
Employees will be required to:
- Obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
- Obtain or hold a current Working with Children Check
- Complete the Department’s induction program within three months of commencement
- Complete any training specific to this role required by Departmental policy
- Complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment.
- complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement; and
- provide evidence of eligibility to work in Australia for the term of the vacancy.
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Tuesday, 13 June 2023
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.
