Advertised Vacancy Number: DOE824711
Appointment Pool
The Office of the Director General is seeking to establish a pool of Executive Assistants for appointments to permanent and fixed term, full-time and part-time vacancies which may arise during 2023 and up to the end of 2024. Appointments can be made from the pool at any time for commencements within 2023, up to the end of 2024.
Professional Benefits
Working for the Department of Education attracts a range of attractive professional and personal benefits including:
- 10.5 percent employer contributions to superannuation
- More than 20 days of other leave, including sick leave and carers’ leave
The Role and our Branch
The Office of the Director General is responsible for providing efficient and effective executive services to the Department’s leadership team and is a conduit between the Department and the Office of the Minister for Education. The office provides operational and strategic support to the Director General including management of correspondence and briefings, secretariat services and high-level advice on significant issues affecting the agency.
We encourage all applicants with diverse professional experiences to apply.
The Executive Assistant will provide administrative support to the Office of the Director General and to the Executive Directors as required. This will include providing reception duties, assisting with correspondence and briefings, scheduling meetings, arranging travel and hospitality, paying accounts, maintaining good customer service and supporting the team as required.
Cultural Diversity
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally and linguistically diverse backgrounds to apply.
Your written application will be assessed against the following Selection Criteria:
1. Demonstrated considerable knowledge and experience in the delivery of high-level administration support services, including the ability to provide executive support to senior managers.
3. Demonstrated sound financial management skills with the ability to administer and report on financial systems and budgets.
4. Demonstrated sound written communication skills with the ability to prepare correspondence, minutes and briefing notes.
Shortlisted applicants will have their skills and experiences in relation to the remaining selection criteria assessed in the further stages of the recruitment process. Remaining selection criteria can be found on the attached Job Description Form (JDF).
For a full outline of the role responsibilities and selection criteria, please refer to the JDF.
It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
All inquiries are welcomed
Please contact Gracia Mukiibi, Principal Consultant by telephoning (08) 9264 5375 or emailing Gracia.Mukiibi@education.wa.edu.au.
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.
Your application should include:
- A two (2) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
- A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.
If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy
- obtain a current Department of Education Criminal Record Clearance before commencing employment
- complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement
- complete
- the Department’s induction program within three months of commencement;
- training specific to this role required by Department policy; and
- the Department’s training in Accountability and Ethical Decision-Making within six months of appointment
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Monday, 12 June 2023.
Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
