Advertised Vacancy Number: IPS/SS816625
This is a permanent part-time (0.67FTE) position commencing Term 3, 2023
Exmouth DHS seeks a part-time School Officer to collaborate with our administrative team.
The suitable applicant will ideally contribute to a positive team environment and enjoy the challenges of working in a busy school office. We are looking for applicants who are willing to make a difference, be flexible and solution-focused, and be able to contribute innovative and collaborative solutions to business requirements. In addition, strong communication and interpersonal skills and the ability to maintain a calm and professional service are considered highly desirable.
The suitable applicant will ideally have full knowledge of the student enrolment process by collating and entering student enrolment data and visa requirements (if required) along with completing administrative duties such as preparing publications and correspondence. The ability to operate a range of software packages, notably databases, including Connect, Compass and Microsoft 360 suite will be highly regarded. You will ensure school databases, records, and management information systems are accurate, up-to-date and routinely maintained Other responsibilities will include front-of-office duties such as meeting and greeting students and visitors, answering the telephone and responding to routine enquiries and requests for information.
Please Note: Accommodation is not provided with this position.
Exmouth DHS is proudly an Independent Public School with approximately 515 students from Kindergarten to Year 12. We are passionate about providing the best possible education for the children of our community and are charged with preparing our students for a diverse range of futures. The successful applicant will join a team of 40 teaching staff and 30 support staff dedicated to continuous improvement to achieve the best educational outcomes for our students.
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):
- Experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
- Experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
- Ability in using computers and a range of application software packages, particularly databases, spreadsheets, and word processing.
- Good verbal and written communication skills and experience in the application of customer service principles and practices.
- Good interpersonal skills and ability to work unsupervised and in a team environment.
Applications will be assessed against these work-related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further information about Exmouth District High School can be found by visiting exmouthdhs.wa.edu.au or Schools Online.
Additional information about Independent Public Schools is also available here
For further job related information:
You are encouraged to contact Caryll Brown, Manager Corporate Services, for further information about this employment opportunity, including information about living and working in Exmouth, by telephoning (08) 9947 8888 or emailing Caryll.Brown@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A two (2) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
- A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two to three (2-3) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
ELIGIBILITY and TRAINING requirements
Employees will be required to:
- Obtain a current Department of Education Criminal Record Clearance prior to commencement of employment.
- Obtain or hold a current Working with Children Check.
- Complete the Department’s induction program within three months of commencement.
- Complete any training specific to this role required by Departmental policy.
- Complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment.
- Complete the Department’s Aboriginal Cultural Appreciation course.
- Provide evidence of eligibility to work in Australia for the term of the vacancy.
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4:30pm (WST) on Friday, 2 June 2023
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.
