Advertised Vacancy Number: IPS/SS785201
This is a permanent part-time (0.8FTE) position commencing Term 2, 2023
Halls Head College is seeking to appoint a dedicated, organised and highly motivated Executive Support Officer (ESO) to join their friendly team.
As the ESO you will assist in managing and coordinating daily administrative operations including provision of administrative support to the Principal and Executive Team. This role involves meeting preparation including the taking of minutes. Ideally you will have excellent time management and organisational skills to meet the growing demands of the College. The successful applicant should possess excellent interpersonal skills to provide support across a range of executive systems and procedures, as well as the ability to work both collaboratively and independently.
The role is varied and wide ranging including the coordination of VIP’s, links with external College partners, working closely with the School Board, as well as liaising effectively with all College stakeholders. The successful applicant will also contribute to the development and implementation of school events and assist with Human Resources and Recruitment within the school. Applicants with experience in personal computer software applications, knowledge and understanding of Public Sector Standards and Human Resources and Recruitment policies are encouraged to apply. An excellent working knowledge of the following programs would be highly desirable: Saron Education Quality Teachers Assistant (SEQTA), Human Resources Management System (HRMIS), Recruitment Advertising Management System (RAMS), Teachers Registration Board WA (TRBWA), Council and Boards Register (CAB).
Halls Head College is an Independent Public School which caters for the very diverse needs of students. Our Mission is to 'nurture lifelong learners who contribute positively to the community' and by working in partnership with our parents, students and broader community we ensure each of our students are equipped with the skill set, knowledge and capabilities to be active and positive citizens, achieving success beyond Years 7 to 12.
We are uniquely situated on the 'island' of Halls Head just south of Mandurah. The local intake area of Halls Head College is south, close to the Waroona Shire boundary. Our partner primary schools are Glencoe, Halls Head, Falcon, South Halls Head and Ocean Road.
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):
- Sound administration and organisational skills with considerable experience in the delivery of administration support services, including the ability to provide executive support to School Executives.
- Sound working knowledge and understanding of human resource and recruitment procedures and the Public Sector Standards.
- Sound written, oral communication and interpersonal skills, including the ability to liaise effectively with senior positions, internal and external clients on a wide range of issues.
- Sound research, conceptual, analytical and problem solving skills with the ability to use initiative to identify priorities and meet conflicting timelines.
- Relevant experience in the use of personal computer software applications, including MS Word, Outlook and Excel, with the ability to produce reports from computerised applications.
Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further information about Halls Head College can be found by visiting our Website, Facebook page or Schools Online.
Additional information about Independent Public Schools is also available here
For further job related information:
Please contact Amanda Roughton, Manager Corporate Services by telephoning (08) 9581 0600 or emailing amanda.roughton@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include
- A three (3) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
Eligibility and training requirements
Employees will be required to:
- Obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
- Obtain or hold a current Working with Children Check
- Complete the Department’s induction program within 3 months of commencement
- Complete any training specific to this role required by Departmental policy
- Complete the Department’s training in Accountable and Ethical Decision-Making within 6 months of appointment
- Complete the Department’s Aboriginal and Torres Strait Islander cultural awareness online course within 3 months of commencement
- Complete the Department’s Aboriginal Cultural Appreciation course; and
- Provide evidence of eligibility to work in Australia for the term of the vacancy.
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 3.30pm (WST) on Friday, 24 March 2023.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.
