Advertised Vacancy Number: IPS/SS810164
This is a twelve (12) month fixed term, part-time (0.8FTE) position commencing Term 2, 2023 with possible extension and/or permanency
About the role
As a School Officer you will be the first point of contact for our school and will be responsible for completing administrative duties including greeting all visitors, answering the telephone and responding to routine enquiries and requests for information. The successful applicant will ideally have a friendly, positive, and caring attitude with a growth mindset to work within a fast paced and team environment. You should possess the qualities to promote excellence within our school and to interact with parents and the wider community.
The successful applicant will be responsible for completing a variety of administrative duties including assisting with student enrolments; preparing notices and correspondence; entering student enrolment data and maintaining student attendance records; maintaining staff and relief staff records; and generating routine reports from the school databases. You will work in a team that includes 3 other school officers and the Manager of Corporate Services.
The School Officer should have experience in providing high levels of customer service, have outstanding organised clerical skills and be a supportive and capable team member. They will be responsible for supporting the Manager Corporate Services in administering the financial, physical, and human resources of the school whilst upholding confidentiality and security of sensitive material. They will provide assistance to other members of the school administration team.
Our school
Mount Hawthorn Primary School opened in 1906 and is situated on Whadjuk Noongar boodja. The school caters for 930 students in Kindergarten to Year 6 with four to six classes per year level. The school offers exceptional opportunities for students in STEM, music, sport, culture, and visual art.
Our dedicated and professional teachers maintain an environment which supports each child every day to achieve their personal best. In addition, we constantly aim to deliver the highest standards of pastoral care and support services to enable our students to thrive.
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):
- Experience in providing general office administrative support with ability to organise and prioritise tasks effectively.
- Ability to use computers and a range of application software packages, particularly databases, spreadsheets and word processing.
- Good verbal and written communication skills, including application of customer service principles and practices.
- Good interpersonal skills and ability to work in a team environment.
Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further information about Mount Hawthorn Primary School can be found by visiting mounthawthornps.wa.edu.au or Schools Online
Additional information about Independent Public Schools is also available here
For further job related information:
Please contact Leilani Underwood, School Officer by telephoning (08) 9338 0550 or emailing Leilani.Underwood@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A two to three (2-3) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
- A CV of up to two to three (2-3) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
ELIGIBILITY
Employees will be required to:
- Obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
- Obtain or hold a current Working with Children Check
- Complete the Department’s induction program within three months of commencement
- Complete any training specific to this role required by Departmental policy
- Complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment.
- Complete the Department’s Aboriginal Cultural Appreciation course; and
- Provide evidence of eligibility to work in Australia for the term of the vacancy.
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Monday, 27 March 2023.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.
