Job opportunity

Advertised Vacancy Number: DOE805170

This is a permanent full-time position commencing ASAP

The Role and our Branch

The System Performance Branch is seeking to appoint a highly dedicated and motivated individual to the role of Senior Consultant, Student Census.

We encourage all applicants with diverse professional experiences to apply.

The System Performance Branch is responsible for:

• coordinating system-level reporting, including production of the Annual Report
• collecting and maintaining statistics on schools and students for the education sector
• producing performance indicators used in system-level strategic planning, management and reporting
• providing advice on, and support in, the use of performance and statistical information for resource allocation
• advising internal business areas and external agencies on the appropriate use of system-level performance information
• providing advice on accountability arrangements, statistics and performance measurement and reporting at state and national levels, including representation on national statistical bodies and other working groups
• administration of Notices of Arrangements for young people in Years 11 and 12 involved in approved options other than full-time schooling
• providing advice on, and support for, evaluation and research activities, including administration of the Research Conducted on Educational Sites by External Parties policy.

The Senior Consultant, Student Census will:

• Assist the Principal Consultant, Student Census with the planning, coordination and project management of all aspects of the biannual student census collections and the census verification process to meet identified outcomes.
• Proactively identify, analyse and negotiate the specification requirements for the student census and census verification process to ensure data meets and is responsive to, the operational needs of other internal business areas and the Department’s mandatory national and local reporting obligations.
• Provide high-level advice to the Manager, senior staff and Principals in relation to the development and implementation of processes to effectively collect, manage and extract student enrolment and other data from public and non-government schools.
• Prepare written correspondence, reports and briefings for the Minister, Director General, other members of Corporate Executive on student census related matters.
• Assist the Principal Consultant, Student Census with the census verification process on completion of the student census to identify discrepancies and report to Financial Services for the recoup of funds from schools where identified.
• Monitor incoming data and perform dynamic data verification and validation processes, initiating follow-up action with schools and other stakeholders to correct or reconcile inconsistent or inaccurate data.
• Consult with internal and external stakeholders that rely on, or are involved in the student census collections, including the non-government sector, public schools and Information and Communication Technology (ICT) representative in the Department, to design and deliver services to collect manage, extract, verify and report on student enrolment and other data as required.
• Prepare and maintain professional support materials to assist school-based staff undertake census, including the provision of online training sessions, census user manuals and web pages.
• Provide extensive high quality, on-demand telephone-based technical support directly to public and non-government schools to resolve issues related to their census data submissions.
• Provide business user representation, consultancy and quality assurance testing services for the development, enhancement and maintenance of ICT systems, software and administrative procedures related to the collection, management, extraction, verification and reporting of student enrolment and other data by public and non-government schools.
• Monitor and manage staff leave entitlements to ensure accrued leave is cleared within a reasonable timeframe and in accordance with relevant industrial instruments and Department policy.
• Manage staff performance in accordance with the Public Sector Performance Management Standard and Department policy.

Cultural Diversity

The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.

Your written application will be assessed against the following Selection Criteria

1. Demonstrated substantial experience and skills in online data collection techniques, reporting requirements, and procedures for public and non-government schools in relation to student enrolment information.
2. Demonstrated well developed conceptual and analytical skills with the ability to research issues and provide innovative thinking and strategic options in solving complex problems related to student, school and system data management, analysis and reporting.
3. Demonstrated highly developed verbal communication, negotiation and customer service skills, including experience providing an effective, high-demand telephone-based technical and customer support and issue resolution service.
4. Demonstrated well developed written communication skills for a variety of purposes and audiences, including demonstrated abilities in website maintenance.
5. Demonstrated initiative and well developed organisational skills, including the ability to prioritise tasks and work with minimum supervision to meet timelines.

For a full outline of the role responsibilities and selection criteria, please refer to the JDF.

It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.

All inquiries are welcomed

Please contact Steven Borbely, Manager - System Performance by telephoning (08) 9264 5524 or emailing Steven.Borbely@education.wa.edu.au  

Application Instructions

All applications are submitted online.  Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions.  It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.

Your application should include:

• A five (5) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
• A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
• The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.

After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.

If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.

Eligibility and Training Requirements

Employees will be required to:

• provide evidence of eligibility to work in Australia for the term of the vacancy
• obtain a current Department of Education Criminal Record Clearance before commencing employment
• complete the Department’s Aboriginal Cultural Appreciation course
• complete
• the Department’s induction program within three months of commencement;
• training specific to this role required by Department policy; and
• the Department’s training in Accountability and Ethical Decision-Making within six months of appointment

The Department applies a four (4) day breach period to this selection process.

Applications must be submitted before 4.30pm (WST) Friday, 24 March 2023

Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.   

APPLICATIONS MUST BE SUBMITTED ONLINE 

PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED

This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.