Advertised Vacancy Number: IPS/SS784438
This is a six (6) month fixed term, full-time position commencing Term 1, 2023 with possible extension and/or permanency
WA College of Agriculture – Denmark (the College) is seeking an enthusiastic and experienced Enrolment and Administration Support Officer to join their awesome, student-focused Corporate Services team.
A job share arrangement may be considered for this role by negotiation.
The successful applicant should have excellent focus on teamwork, self-motivation, initiative and model excellence in customer and administrative support service delivery.
The successful applicant will process enrolment applications in accordance with the Department’s Enrolment Policy and WA College’s of Agriculture enrolment procedures.
As part of this multi-faceted role, you will undertake essential student-centred activities such as providing information and advice, collecting documentation for enrolment along with managing incoming telephone calls, visitor enquiries, diary appointments, meetings and emails.
Under direction and with support from the Student Services team, the successful applicant will work with the team to collaborate and conduct discussions with staff, parents/guardians and the community to identify student absenteeism and truancy and to collect and provide case information.
The role will require extensive use of the Compass School Management system and the School Information System (SIS or Integris) and as such, prior knowledge and use of these systems will be highly regarded.
WA College of Agriculture - Denmark is a 560-hectare working farm and educational facility catering for Year 10 to Year 12 students offering a wide variety of studies and industry training with an agricultural focus. We attract students from all over the state from a wide variety of backgrounds and have a capacity of around 150 students.
While the majority of our students board in the College's 95-bed residential facility, there are a number of day students, and a bus service is provided to and from Albany. Our prime location is both a strength and motivation for us to continue to deliver outstanding outcomes for our students and develop strong partnerships with the community, to ensure our long-term future.
One of five WA Colleges of Agriculture, Denmark consistently achieves outstanding educational and training outcomes for young men and women in a diverse range of agricultural and related fields. We deliver Western Australian Curriculum courses to Year 10 students and WACE courses to Year 11 and 12 students. As a Registered Training Organisation (RTO), we deliver Certificate I-III level qualifications in a wide range of industry areas including Agriculture, Automotive, Conservation and Land Management, Engineering, Equine, Forestry and Horticulture.
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):
- Good verbal and written communication skills and experience in the application of customer service principles and practices.
- Good interpersonal skills and the ability to work effectively and constructively as part of a team.
- Experience in the use of computer application systems, including databases, spreadsheets and word processing software.
- Initiative and good organisational skills, including the ability to manage conflicting timelines.
- Skills and experience in providing administrative support.
Applications will be assessed against these work related (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further information about WA College Of Agriculture – Denmark can be found by visiting www.denmarkag.wa.edu.au or Schools Online.
Additional information about Independent Public Schools is also available here
For further job related information:
Please contact Craig Armstrong, Manager Corporate Services, by telephoning (08) 9848 0200 or emailing craig.armstrong@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A three (3) page statement addressing the Work Related Requirements (selection criteria), 3, 4 and 5 in context of the role and business needs of the school
- A CV of up to five (5) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
Eligibility and training requirements
Employees will be required to:
- Obtain a current department of Education Criminal Record Clearance prior to commencement of employment
- Obtain or hold a current Working with Children Check
- Complete the department’s induction program within three months of commencement
- Complete any training specific to this role required by departmental policy
- Complete the department’s training in Accountable and Ethical Decision-Making within six months of appointment.
- Complete the Department’s Aboriginal Cultural Appreciation course
- Provide evidence of eligibility to work in Australia for the term of the vacancy
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Monday, 5 December 2022
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.