Advertised Vacancy Number: DOE774663
This is a permanent full-time position commencing ASAP
The Role and our Branch
The Public Schools Planning Division is seeking to recruit a highly motivated and committed Administrative Assistant in the Residential Colleges branch.
We encourage all applicants with diverse professional experiences to apply.
As the central contact point for incoming enquiries to the Residential Colleges branch, the successful applicant will be expected to develop a strong understanding of operational matters in order to give accurate information or to direct enquiries to the most appropriate alternative point of contact.
The Administrative Assistant will provide clerical and administrative support to the work unit, including basic research whilst providing administrative support for meetings and conferences, including organising events and preparing agendas. The successful applicant will prepare, process and deliver correspondence, action routine matters by drafting responses and preparing basic reports whilst maintaining an effective correspondence filing system for corporate information and records relating to projects, initiatives, committees and other activities.
The successful applicant will undertake procurement processes, including office supplies and service purchasing activities whilst utilising office equipment to support Residential Colleges operations and ensure that equipment is working properly and ready for use by other staff. The Administrative Assistant will manage incoming telephone calls, visitor enquiries, diary appointments, meetings, emails and other communications whilst assisting with travel arrangements, including preparing travel documents, booking flights and accommodation.
Who are we
Visit our website to understand more about our branch and the 9 individual residential colleges we support.
Cultural Diversity
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Your written application will be assessed against the following Selection Criteria:
- Experience in clerical and general administrative duties.
- Experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
- Sound written, verbal and interpersonal communication skills with the ability to liaise effectively with individuals at all levels.
- Well developed keyboarding and computer skills, including a working knowledge of databases, spreadsheets, word processing and experience using an electronic records management system.
- Sound organisational skills, including the ability to use initiative and work independently or as part of a team.
For a full outline of the role responsibilities and selection criteria, please refer to the JDF.
It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
All inquiries are welcomed
Please contact Daniel Sudlow, Manager Residential Colleges by telephoning (08) 9264 5432 or emailing Daniel.Sudlow@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.
Your application should include:
- A maximum two (2) page statement addressing the selection criteria listed above, in the context of the role and business needs of the branch
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.
If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy
- obtain a current Department of Education Criminal Record Clearance before commencing employment
- complete the Department’s Aboriginal Cultural Appreciation course
- complete
- the Department’s induction program within three months of commencement;
- training specific to this role required by Department policy; and
- the Department’s training in Accountability and Ethical Decision-Making within six months of appointment
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Friday, 14 October 2022.
Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.