Advertised Vacancy Number IPS/SS753366
Appointment Pool
Malvern Springs Primary School (PS) is seeking to establish a pool of School Officers for appointments to permanent and fixed term, full-time and part-time vacancies which may arise during the 2022 school year and up to the end of Term 3, 2023. Appointments can be made from the pool at any time for commencements within the 2022 school year, up to the end of Term 3, 2023.
A key role of the School Officer is to provide a culturally responsive, calm, and welcoming environment for families and visitors to the school community with a focus on highly efficient customer service principles.
The suitable applicants should model effective and quality customer and administrative support service delivery and use excellent interpersonal and communication skills to work in collaboration with our administration team, staff and school community in the day-to-day management of the school and operational tasks with confidentiality.
School Officers work collaboratively with the Manager Corporate Services, administrative staff and the wider school community to support and administer the schools financial and physical resources. Responsibilities in these roles will include assisting with; financial processes and reconciliation of purchasing cards, payment and receipt of accounts, administrative functions related to buildings and grounds, minor works, faults/routine maintenance. Management of student enrolment applications and maintenance of student records, physical recording of assets and resources and administrative support to other corporate services functional areas as required. Suitable applicants should possess strong organisational skills in delivering and prioritising tasks when under pressure, have an eye for detail and high level of accuracy.
As School Officer, you will administer the operation of school databases, records and management information systems, website management, social media and parent communication applications. Experience in operating a range of software packages, particularly databases and word processing and a knowledge of the Student Information System (SIS), RM Finance and RM Billing would be desirable.
Suitable applicants will also assist with managing human resources of the school by carrying out inductions for school support staff, managing visitor compliance and managing support staff relief.
Welcome to Malvern Springs PS, an Independent Public School catering for children from Kindergarten to Year 6. We are proud of our school and its multicultural community where we foster positive relationships with parents and local community groups.
Everyone at Malvern Springs PS works to ensure all children are happy, have fun, feel safe and achieve success at school. We strive for the highest standards in all aspects of school life so that children thrive. We feel that children learn best when explicit teaching practices are used for basic skills, and we utilize this approach in our school, especially in English and Mathematics.
To be suitable for this role, you will need to demonstrate the following work related requirements (selection criteria):
- Experience in providing effective administrative support with the ability to organise and prioritise tasks effectively.
- Experience in financial processes and procedures, including the handling of debtors, creditors, reconciliations, and /or preparing financial returns.
- Ability in using computers and a range of application software packages, particularly databases, spreadsheets and word processing.
- Good verbal and written communication skills and experience in the application of customer service principles and practices.
- Good interpersonal skills and ability to work unsupervised and in a team environment.
Applications will be assessed against these work related requirements (selection criteria) of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further information about Malvern Springs PS can be found by visiting or Schools Online.
Additional information about Independent Public Schools is also available here.
For further job related information:
Please contact Cheryl Toland, Manager Corporate Services, by telephoning 08 6296 8240 or emailing cheryl.toland@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A two (2) page statement addressing the Work Related Requirements (selection criteria), in context of the role and business needs of the school
- A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for three (3) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
ELIGIBILITY AND TRAINING REQUIREMENTS
Employees will be required to:
- obtain a current Department of Education Criminal Record Clearance prior to commencement of employment
- obtain or hold a current Working with Children Check
- complete the Department’s induction program within three months of commencement
- complete any training specific to this role required by Departmental policy
- complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment
- complete the Department’s Aboriginal Cultural Appreciation course
- provide evidence of eligibility to work in Australia for the term of the vacancy
The Department applies a four (4) day breach period to this selection process.
COVID-19 REQUIREMENTS
Applicants are advised of the recently announced mandatory vaccination policy for various occupations and workforces in WA. Employees working in, or attending school sites are required to be vaccinated in accordance with the policy. More information can be found at Mandatory COVID-19 vaccination policy for WA workforces (www.wa.gov.au)
Applications must be submitted before 4.30pm (WST) on Friday, 10 June 2022
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.