Advertised Vacancy Number: DOE731640
This is a permanent full-time position commencing ASAP
Professional Benefits
Working for the Department of Education attracts a range of professional and personal benefits including:
- 10 percent employer contributions to superannuation
- 20 days of annual leave, in addition to sick leave and carers’ leave
The Role and our Branch
The Student Achievement Division is seeking to recruit an enthusiastic and customer focused Administration Assistant to the new Principal Professional Review directorate. The directorate conducts Principal Professional Reviews across Western Australia to support principals in their ongoing self-assessment and reflective practices and to provide assurance that schools are operating effectively and delivering high quality education to their students. The successful applicant will have the opportunity to support the implementation of this new process.
We encourage all applicants with diverse professional experiences to apply.
The successful applicant will possess a strong disposition to work in a positive, collaborative and highly confidential team environment and be committed to building effective working relationships. Experience in applying sound customer service principles and practices, excellent interpersonal skills and the ability to communicate effectively with team members and external parties, are critical.
The Administration Assistant will provide timely and efficient administrative and clerical support to the directorate, including the arrangement of travel to support reviews (preparing travel documents, booking flights, vehicles, parking and accommodation), preparation and processing of correspondence, records management, purchasing, financial acquittals and monitoring of expenditure.
The successful applicant will have a keen eye for detail. They will have strong computer competency and the ability to use customised software for recording corporate information and records relating to Principal Professional Reviews. The Administration Assistant will manage incoming telephone calls, visitor enquiries, diary appointments, meetings and general matters for the Directors and Principal Consultant as required.
Cultural Diversity
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Your written application will be assessed against the following Selection Criteria
- Demonstrated skills and experience in providing clerical and administration support.
- Demonstrated sound written, verbal and interpersonal communication skills and experience in the application of customer service principles and practices.
- Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work group.
- Demonstrated good organisational skills, including the ability to prioritise tasks, exercise initiative and work with minimal supervision.
- Demonstrated well-developed keyboarding and computer skills, including a working knowledge of databases, spreadsheets and word processing.
For a full outline of the role responsibilities and selection criteria, please refer to the JDF.
It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
All enquiries are welcomed
Please contact Melanie Pimenta, Principal Consultant by telephoning (08) 9264 4528 or emailing melanie.pimenta@education.wa.edu.au.
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.
Your application should include:
- A three (3) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
- A CV of up to four (4) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.
If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy
- obtain a current Department of Education Criminal Record Clearance before commencing employment
- complete the Department’s Aboriginal Cultural Appreciation course
- complete
- the Department’s induction program within three months of commencement;
- training specific to this role required by Department policy; and
- the Department’s training in Accountability and Ethical Decision-Making within six months of appointment
COVID-19 REQUIREMENTS
Applicants are advised of the recently announced mandatory vaccination policy for various occupations and workforces in WA. Employees working in, or attending school sites are required to be vaccinated in accordance with the policy. More information can be found at Mandatory COVID-19 vaccination policy for WA workforces (www.wa.gov.au)
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Monday, 23 May 2022.
Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.