Advertised Vacancy Number: DOE744187
This is a full-time permanent position commencing as soon as possible
Professional Benefits
Working for the Department of Education attracts a range of attractive professional and personal benefits including:
- 10 percent employer contributions to superannuation
- More than 20 days of other leave, including sick leave and carers’ leave
The Role and our Branch
The Statewide Services Division is seeking to appoint a highly motivated, committed and enthusiastic individual with the ability to deal with multiple demands.
You will ideally have experience in providing general and personal assistant administration in a complex environment. You will have the proven ability to coordinate multiple activities with minimal supervision and to tight timeframes with strong customer service focus with the ability to work and communicate effectively with a diverse range of stakeholders. Your strong time management, organisational skills, and ability to coordinate and excellent attention to detail will be key to success in this role.
As the Administrative Assistant, you will provide general administrative support including asset and financial management, organisation of office and IT equipment and onboarding of new staff. You will also provide administrative support for managers including diary management venue bookings, catering, material preparation and meeting support.
The successful applicant will encourage and maintain a pleasant working environment and ensure the office is always operating at its maximum potential. Your role will entail maintaining office efficiency, communication and facilitating the efficient functioning of the office’s day-to-day procedures and operations including managing phone, emails and written correspondence, arranging meetings and providing general support to other staff members
In this role you will be proficient in all Microsoft Office applications, especially Outlook, Word, Excel, and PowerPoint.
The Statewide Services Division is responsible for the delivery of integrated state-wide services for networks, schools and teachers that support the learning and achievement of every student. This is achieved through a focus on better integration of services with schools, students, families and external service providers; supporting schools and networks of schools to deliver high quality teaching and learning in every classroom; and creating expanded opportunities for students to develop the academic, personal and social competencies they will need to participate in the future workforce and society.
Cultural Diversity
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Your written application will be assessed against the following Selection Criteria
- Demonstrated experience with Microsoft Office suite in clerical and general administrative duties, including advanced word processing skills and proficiency with spreadsheets and databases and experience using an electronic records management system.
- Demonstrated good written, oral communication and interpersonal skills with the ability to liaise effectively with a wide range of individuals and provide customer-focussed services.
- Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.
- Demonstrated initiative and good organisational skills with the ability to meet competing priorities in a fast-paced business environment.
For a full outline of the role responsibilities and selection criteria, please refer to the JDF.
It is recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
All inquiries are welcomed
Please contact Ms Lorraine Scorer, Manager - Project Support by telephoning (08) 9402 6136 or emailing Lorraine.Scorer@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow all instructions. It is recommended you have relevant documents completed and ready to attach with your online application. Please allow enough time to complete this process as applications must be received prior to the closing date and time.
Your application should include:
- A three (3) page statement addressing the selection criteria listed above, in context of the role and business needs of the branch
- A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please phone (08) 9264 4127.
If you are having difficulty submitting your online application, please phone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy
- obtain a current Department of Education Criminal Record Clearance before commencing employment
- complete the Department’s Aboriginal Cultural Appreciation course
- complete
- the Department’s induction program within three months of commencement;
- training specific to this role required by Department policy; and
- the Department’s training in Accountability and Ethical Decision-Making within six months of appointment
COVID-19 REQUIREMENTS
Applicants are advised of the recently announced mandatory vaccination policy for various occupations and workforces in WA. Employees working in, or attending school sites are required to be vaccinated in accordance with the policy. More information can be found at Mandatory COVID-19 vaccination policy for WA workforces (www.wa.gov.au)
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Monday, 17 May 2022
Lodgement is system generated. Any submissions at, or after, 4:30pm will not be accepted.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
