Advertised Vacancy Number: DOE704827
This is a permanent full-time position commencing in November, 2021
The Business and Customer Services (BCS) Directorate are seeking to fill the position of Leasing Administration Officer in their Finance Services Branch.
The Business and Customer Services (BCS) Directorate supports the objectives and outcomes of clients by providing value for money corporate services through skilled and motivated people. The BCS aims to deliver services within an environment of standardised systems and processes. The Finance Services Branch provides accounts payable, accounts receivable, maintenance of the Department’s asset registers, credit card management, lease administration, debt recovery, general ledger and taxation services.
As the Leasing Administration Officer you will undertake daily administration of the Department’s lease portfolio, including ensuring records associated with lease contract management are filed correctly to assist with mandatory financial reporting and will manage the lease database, including recording commencement, extension, variation and termination of lease contracts, ensuring it is accurate and up to date. The successful applicant will provide support to the Leasing Officer in lease management to ensure processes and procedures comply with Departmental requirements and lease contract agreements and will also provide lease information and identification information for application on leased equipment to stakeholders, as required.
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our division for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements:
- Understanding of accounting concepts and practices relevant to the management of leases.
- Skills and experience in accurately maintaining and monitoring key information.
- Ability to achieve outcomes and deliver quality products and services consistent with Department and school needs and defined quality expectations, including timeliness.
- Sound interpersonal and verbal communication skills to undertake consultation, collaboration, negotiation and build effective relationships with key internal and external stakeholders on commercial contracting issues.
- Sound written communication skills, including experience in contributing to reports, briefing papers and responses to Senior Executive and/or Ministerial/Parliamentary requests.
- Sound analytical and conceptual skills to provide innovative solutions to complex problems.
Further information about this position can be found in the attached job description form (JDF).
Applications will be assessed against the selection criteria of the position. The business needs of the branch may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
For further job related information:
Please contact Bill Barnard, Assets/Leasing Team Leader by telephoning (08) 9264 8311 or emailing Bill.Barnard@education.wa.edu.au
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A four (4) page statement addressing selection criteria (1,2,3,4 and 6) in the context of the role and business needs of the branch
- A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees who can attest to the claims made in your written application, preferably one being your current line manager.
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
Eligibility and Training Requirements
Employees will be required to:
- provide evidence of eligibility to work in Australia for the term of the vacancy
- obtain a current Department of Education Criminal Record Clearance before commencing employment
- complete the Department’s induction program within three months of commencement;
- complete any training specific to this role required by Department policy; and
- complete the Department’s training in Accountability and Ethical Decision-Making within six months of appointment
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Tuesday, 5 October 2021
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED