Advertised Vacancy Number: IPS/SS589983
This is a permanent part-time (0.4FTE) position commencing Term 4, 2019
Are you well-organised and in search of a rewarding challenge?
Malvern Springs Primary School (PS) is seeking to appoint a School Officer to join our highly professional Front Office team.
As School Officer you will be the first point of contact for our school and will undertake reception duties including greeting all visitors, answering the telephone and responding to routine enquiries and requests for information. The suitable applicant will have a friendly, positive and caring attitude and strong communication skills to interact with parents and the wider school community. You will be well organised and motivated, with the ability to work well independently without supervision and prioritise instructions.
As the successful applicant you will also be required to assist with the maintenance of school facilities, assets and resources including reporting faults, organising repairs, assisting with stock takes and updating the asset and resources registers. In addition, you will be expected to support student-related activities such as maintaining student attendance records, generating routine reports and correspondence related to absenteeism, assisting with student enrolment procedures and operate a range of software packages particularly databases and word processing. Knowledge of the Student Information System (SIS) and RM Billing would be desirable.
The role of the School Officer also includes assisting the Manager Corporate Services with the induction and training of school support staff and recruitment processes.
Malvern Springs PS is a proudly multicultural environment where positive relationships are fostered with parents and local community groups. We strive for the highest standards in all aspects of school life so that children thrive.
Our buildings and grounds are attractive; and facilities are state-of-the-art and well maintained. Malvern Springs PS is located in Ellenbrook.
This selection process will initially be used to fill the above vacancy. Applicants assessed as suitable during this selection process may be considered for other similar vacancies that occur throughout our school for up to 12 months following this initial appointment. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.
To be suitable for this role, you will need to demonstrate the following work related requirements:
- Experience in providing general office administrative support with the ability to organise and prioritise tasks effectively.
- The ability to use computers and a range of application software packages, particularly databases, spreadsheets and word processing.
- Good verbal and written communication skills, including the application of customer service principles and practices.
- Good interpersonal skills and the ability to work in a team environment.
Applications will be assessed against these work related requirements of the position. The business needs of the school may also be considered. It is therefore recommended that you consider all information contained in the advertisement and any other related information before applying for the vacancy.
The Department is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further information about Malvern Springs Primary School can be found by visiting www.malvernspringsps.wa.edu.au or Schools Online.
Additional information about Independent Public Schools is also available here.
For further job related information
Please contact Cheryl Toland, Manager Corporate Services by telephoning (08) 6296 5422 or emailing cheryl.toland@education.wa.edu.au.
Application Instructions
All applications are submitted online. Select “Apply for Job”, at either the top or bottom of this screen and follow the instructions on your screen.
Your application should include:
- A two (2) page statement addressing the Work Related Requirements, in context of the role and business needs of the school
- A CV of up to two (2) pages outlining your employment history and professional learning summary relevant to this position
- The contact details for two (2) work related referees (one being your current line manager)
It is recommended you have these documents completed and ready to attach before selecting “Apply for Job”.
You are asked to complete an online application form and attach your documentation, please allow enough time to complete this process as applications cannot be accepted after the closing date and time.
After you have submitted your application online, you will receive an email confirming lodgement. If you do not receive a confirmation email, please telephone (08) 9264 4127.
If you are having difficulty submitting your online application, please telephone (08) 9264 8666 for assistance.
ELIGIBILITY
Employees will be required to:
- obtain a current Department of Education Criminal Record Clearance prior to commencement of employment;
- obtain or hold a current Working with Children Check; and
- Provide evidence of eligibility to work in Australia for the term of the vacancy.
TRAINING
Employees will be required to:
- complete the Department’s induction program within three months of commencement;
- complete any training specific to this role required by Departmental policy; and
- complete the Department’s training in Accountable and Ethical Decision-Making within six months of appointment.
The Department applies a four (4) day breach period to this selection process.
Applications must be submitted before 4.30pm (WST) on Wednesday, 11 September 2019.
APPLICATIONS MUST BE SUBMITTED ONLINE
PROFORMA, FAXED, HAND DELIVERED, POSTED, EMAILED AND LATE APPLICATIONS ARE NOT ACCEPTED.