CRVCID 734243

Support the successful delivery of virtual services and digital health projects that improve access to care, education and collaboration across the Perth metro area.

This is a Fixed Term Full Time appointment until 31 January 2027, with the possibility of extension(s) and permanency.

Applicants assessed as suitable through this process will be considered for other vacancies within the team (within the next 12 months).

About the Role

We are seeking a highly organised Project Officer to join our Digital Health team and provide high-level administrative, governance, reporting and coordination support to Portfolio, Program and Project Managers at Perth Children's Hospital (PCH).

Reporting to the Program Manager, you will play a key role in supporting the delivery of digital health projects that enhance healthcare service delivery. Working alongside experienced project professionals in a collaborative environment, your organisational, analytical and communication skills will contribute directly to project success.

Key responsibilities will include:

• Preparing project reports, including data collection, analysis and report drafting.
• Coordinating with Program and Project teams to monitor progress, verify milestones and maintain project status information.
• Extracting and analysing expenditure and financial data from PMO systems, assisting with budget reconciliation, expenditure tracking and resource planning activities.
• Maintaining program and project documentation, logs, registers and records, ensuring accuracy and completeness.
• Coordinating meetings, preparing agendas, distributing documentation and providing secretariat support, including minute-taking and action tracking.
• Assisting with quality reviews of project documentation.
• Maintaining risk, issue and decision registers.
• Supporting recruitment activities and providing administrative and logistical assistance across programs and projects.
• Facilitating effective communication and information flow between project teams and the PMO.
• Developing and maintaining reporting procedures and work instructions.

If you are a detail-oriented professional with strong reporting, coordination and administrative capabilities, we encourage you to apply.

Experience working within a PMO, project management office, or project-based environment and with project management tools is highly regarded, but not essential.

Why join us?

• Be part of an organisation that values innovation and is committed to transforming healthcare through technology.
• Engage in meaningful work that directly enhances the health services provided to children and adolescents.
• Work within a supportive team environment that fosters professional growth and development.

About our Team

The Child and Adolescent Health Service (CAHS) Digital Delivery team lead and implement a portfolio of projects that enable the seamless delivery of services across CAHS. Our project portfolio is governed through CAHS Digital Health and Statewide governance, and in alignment with the CAHS Strategic Plan.

Our team design, implement, and support technology solutions that enhance clinical and administrative operations across a broad range of digital systems, platforms, and infrastructure. We also provide end-user support and delivers digital capabilities across patient management systems, scheduling and workforce management solutions, virtual care and telehealth services, mobile health applications, medical devices and equipment, imaging platforms, and laboratory and pharmacy management systems.

How to apply

We welcome your application via the ‘Apply for Job’ button at the bottom of this page. Your application should contain the following:

• A statement addressing selection criteria 1-4 inclusive as per the Job Description Form in 2 – 3 pages maximum.
• A copy of your current CV outlining your most recent and relevant work experience.
• The name, email and contact details of two referees who can be contacted to provide a confidential report (we will contact you and seek your confirmation prior to contacting your listed referees).

Within the application system you will be presented with the following question. Please review the Essential and Desirable Selection Criteria outlined in the attached Job Description Form carefully when preparing your response.  Thisquestion allows you to showcase your relevant skills and experiences in detail,

1. Please describe a project, task, event or initiative that you have contributed to. In your response, please address the following:

• How did you plan and organise your work to ensure tasks were completed to a high standard and within required timeframes?
• Who were the key stakeholders, what were their expectations.
• What documentation, reports or records did you prepare or maintain
• Describe any tools or systems you used, such as Microsoft Excel, analytical or research tools, project management software, or organisational tools.

This response will be assessed against the Job Description From (linked above) Essential Criteria 1,2, 3, 4, and 5.

Selection Criteria: Please see the attached Job Description Form. 

For Further Job Related Information: We encourage you to contact Hereward Holmes – on mobile 0424 585 935 or email  hereward.holmes@health.wa.gov.au  with any specific questions related to this role.

Help in submitting your application: If you experience technical difficulties while applying online, please contact Employee Services on 13 44 77 for immediate assistance during business hours.

Eligibility: Australian citizenship or permanent residency is an essential requirement for applicants to be considered for permanent positions in the public sector. Fixed term and/or casual contracts can be held by individuals on visas that allow working rights within Australia.

Other Conditions: WA Health engages staff in positions of trust and responsibility. WA Health policies require applicants to undertake a criminal records screening and integrity checking as part of the appointment process. As well as undertaking a criminal record screening and integrity checking, you may also be required to undertake a pre-employment health assessment. We may ask referees to comment on your integrity and past demonstration of ethical behaviour. Please note that adverse information does not necessarily disqualify an applicant but will be considered as part of the appointment process.

WA Health is committed to eliminating all forms of discrimination in the provision of our service. We embrace diversity and strongly encourage applications from people from culturally diverse backgrounds and people with disabilities.

In addition, we are committed to growing our Aboriginal workforce as part of WA Health Aboriginal Workforce Policy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1984 applies to this position and Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Whilst this selection process will initially be used to fill the above vacancy, it may also be used to fill other "similar" vacancies throughout the health service. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.

About CAHS

The Child and Adolescent Health Service (CAHS) is proud to be the leading service provider for paediatric healthcare in Western Australia, as the State’s only dedicated health service for infants, children, and young people. CAHS comprises three service areas: Perth Children’s Hospital (PCH) and Neonatology, Community Health, and Child and Adolescent Mental Health Services (CAMHS).

With over 7000 employees, our services are delivered at PCH and King Edward Memorial Hospitals (KEMH), as well as across a network of more than 160 community clinics across the Perth metropolitan area.

For further information about the benefits of working for CAHS, please click here and for further information regarding CAHS’ services, please click here

CAHS values: To achieve our vision of healthy kids, healthy communities, CAHS is committed to providing a workplace culture that is driven and shaped by our values of Compassion, Collaboration, Equity, Respect, Excellence and Accountability. During the selection process you may be assessed on your ability to fulfil the responsibilities of this position in accordance with the values. If you have any questions regarding this, please contact the person named in this advert.

Support for your interview process

CAHS is committed to ensuring that our interview process meets the access needs of all applicants. If you require any reasonable adjustments to accommodate a disability, enhance access, or support your inclusion and success during the interview, please contact the CAHS Talent Acquisition Team prior to your interview.

You can reach the team via CAHS.talentacquisition@health.wa.gov.au or by calling 08 6456 0321. All enquiries will be treated confidentially.

Lodgement is system generated. Any submissions on, or after, 4:00pm on the closing date will not be accepted. 

LATE OR EMAIL APPLICATIONS CAN NOT BE CONSIDERED.