This is a 11 month fixed term, full-time position commencing ASAP with possible extension and/or permanency

Program Kaartdijin (the Program) has been established to develop a functionally fit, technologically robust solution to replace the current School Information System (SIS) and include additional information capture and reportability. The Program focuses on providing short term solutions as well as a longer term solution that meets the operational needs of schools and the reporting and management needs of the Department at large. The Program’s vision is to provide a contemporary administrative and finance solution connecting people, processes and systems for school communities now and into the future.

The Role

Program Kaartdijin is seeking a dedicated and motivated Administrative Assistant to provide effective and responsive administrative support to achieve the Program’s operational goals. This includes coordination and preparation of correspondence and briefing notes as well as provision of executive support for meetings.

You will maintain and monitor program expenditure and undertake other financial administration tasks including accounts payable, reconciliation and purchasing. As the successful applicant, you will liaise with senior staff across the Department, other agencies and members of the education community on a diverse range of program-related matters. You will manage enquiries in a timely manner and develop and maintain effective relationships with key stakeholders to achieve program outcomes.

Professional Benefits

 We are conveniently located in East Perth and our employees enjoy a range of benefits which include: 

• 12% employer contributed superannuation.
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments) 
• Enjoy easy access to public transport with the Claisebrook train station just a short walk away or, take advantage of the free Yellow Cat bus service. Additionally, various CPP parking locations are within walking distance.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Lisa Prestianni, Project Support Officer on (08) 9264 4074 or by emailing Lisa.Prestianni@education.wa.edu.au

We are committed to building the leadership capability of our people (Building Leadership Impact).

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must: 

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.
• Obtain or hold a current Working with Children Check

 More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Application Instructions

 Apply online in two easy steps:

Step 1: Select Apply for Job

Complete the online application form, including details of two (2) work related referees, preferably one being your current line manager.

Step 2: Attach your documents

Your application should include: 

• A CV of up to three (3) pages outlining your employment history and professional learning summary relevant to this position
• A two (2) page statement addressing the following selection criteria as outlined in the attached JDF:

1. Demonstrated knowledge and considerable experience in the delivery of administration support services, including the ability to provide executive support on projects.

1. Demonstrated sound verbal and interpersonal skills, including the ability to work within a team environment and deal effectively with a wide range of individuals at all levels and in a variety of contexts.

1. Demonstrated sound written communication skills with the ability to prepare correspondence and briefing notes.

1. Demonstrated sound conceptual, analytical and problem solving skills with the ability to use initiative to identify priorities and meet conflicting timelines.

1. Demonstrated sound financial management skills with the ability to interpret, report and apply financial practices and procedures.

 It is recommended you have your attachments ready before selecting Apply for Job.

Your application must be received before the closing date and time. Late applications will not be accepted.

For technical support submitting your application, you can call the Department of Education’s Recruitment team on (08) 9264 4127 for assistance.

Advertised Vacancy Number: DOE1059948

Applicants assessed as suitable may be considered for similar vacancies that arise in our branch within the next 12 months. This includes circumstances where this position becomes subsequently vacant should the successful applicant decline or vacate the advertised position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Thursday, 30 July 2026